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Fresh eyes on a piece of writing is ideal. Sometimes, however, the turnaround time for publication precludes it. Other times, the return on investment just won’t justify the cost of hiring a professional proofreader, especially when shorter-form content’s in play. Good enough has to be enough.
Here are 10 ideas to help you minimize errors and inconsistencies. 
Checking our own writing rarely produces the same level of quality as a fresh pair of eyes. We see what we think is on the page, not what is on the page. That's because we're so close to the content.
I'm a professional editor and I know that when I don't pass on my blog posts to one of my colleagues there are more likely to be mistakes. It's not that I don't know my craft but that I'm wearing a writer's hat. Sometimes, getting pro help isn't an option. So what can you do to minimize errors and inconsistencies? Here are 10 tips.
Style guides help you keep track of your preferences, including hyphenation, capitalization, proper-noun spelling, figures and measurements, time and date format.
2. Use a page-proofs checklist
This pro-proofreading checklist helps you spot and identify layout problems in designed page proofs (hard copy or PDF). It’s based on the house guidelines provided by the many mainstream publishers I've worked for.
3. Run PerfectIt
PerfectIt is affordable software that takes the headache out of consistency checking. And because it’s customizable, it will help you enforce your style preferences and save you time. It’s a must-have tool for writers and pro editors.
4. Use find-and-replace in Word
Microsoft Word’s onboard find-and-replace tool enables you to locate and fix problems in your document quickly. This free ebooklet, The Author’s Proofreading Companion, includes a range of handy strings and wildcard searches.
5. Set up styles in Word
Word's styles palette ensures the different elements of your text are formatted consistently. This tutorial shows you how to set up, assign and amend styles. It'll save you heaps of time whether you're working on business documents, web copy, short stories or novels.
6. Trade with a colleague
If you want fresh eyes but budget's an issue, swap quality-control checking with a colleague or friend in the same position. Pick someone who has a strong command of language, spelling and grammar.
Even if they're not a professional editor, they're wearing the hat of the reader, not the originator, and that means they'll spot things you missed. 7. Tools that locate inconsistent spelling
Here are 2 tools to help you locate inconsistent spelling:
8. Run The Bookalyser
The Bookalyser analyses a text for inconsistencies, errors and poor style: 70 different tests across 17 report areas in about 20 seconds, for up to 200,000 words at once. It works on fiction and non-fiction, and for British and American English.
9. Run Word’s onboard Check Document tool
Microsoft Word has an onboard document-checking tool that flags up potential spelling and grammar problems. It's not foolproof (no software is) but it's a second pair of digital eyes that's available at a click.
Go to the ribbon, click on the Review tab, and select the Check Document button. 
10. Read it out loud
Read the text out loud. Your brain works faster than your mouth and you might well spot missing words, grammar flops and problems with sentence flow when you turn the written word into the spoken word!
Word also has an onboard narration tool that can do the speaking for you. There’s a tutorial here: ‘Hear text read aloud with Narrator’.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Chartered Institute of Editing and Proofreading (CIEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
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Want to write great editorial reports, demonstrate excellence, and make your authors happy? How to Write the Perfect Fiction Editorial Report is for you.
Fiction editing isn't just about amending a book file or suggesting changes in comments boxes. It's also about communicating the why of our editing practice.
A high-quality, accessible report is as important as the book edit itself. Join me to find out how to do it.
This is an online multimedia course. Your kit includes:
And if you're already a member of my Facebook group, check out the notification there for your exclusive group-member discount.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Chartered Institute of Editing and Proofreading (CIEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
There are different types of novel editing: developmental editing, line editing, copyediting and proofreading. Revising in the right order is essential if you want your book to be in the best shape possible.
Developmental editing
Developmental editing comes first. This is big-picture work that involves looking at the story as a whole. You’ll also hear it called structural editing, perhaps even content editing, and the base components always include plot, structure, characterization, pace, viewpoint, narrative style, and tense.
3 things you should know about developmental editing
Line editing
Line editing is the next step in the revision process and it is stylistic work. A strong sentence elevates story; a poorly crafted one can bury it. This level of editing revises for style, sense, and flow. You might also hear line editing referred to as substantive editing or stylistic editing. Editors will be addressing the following:
3 things you should know about line editing
Copyediting
Copyediting is the technical side of sentence-level work. Editors will be addressing the following:
3 things you should know about copyediting
Proofreading
Proofreading is the last stage of the editing process prior to publication. Every novel, whether it’s being delivered in print or digitally, requires a final quality-control check. A proofreader looks for literal errors and layout problems that slipped through previous rounds of revision or were introduced at design stage. Authors preparing for print can ask a proofreader to annotate page proofs. These are almost what a reader would see if they pulled the novel off the shelf. Others ask proofreaders to amend the raw text, either because they’re preparing for epublication or for audiobook narration. Proofreaders are more than typo hunters. They check for consistency of spelling, punctuation and grammar, but also for layout problems such as (but not limited to) indentation, line spacing, inconsistent chapter drops, missing page numbers, and font and heading styles. The remit is extensive (download a free checklist). The art of good proofreading lies in knowing when to change and when to leave well enough alone. A good proofreader should understand the impact of their revisions—not only in relation to the knock-on effect on other pages but also to the cost if a third-party designer/formatter is part of the team.
3 things you should know about proofreading
Which type of editing do you need? Authors need to take their books through all the types of editing. That doesn’t mean hiring third party professionals for each stage. Writing groups, self-study courses, how-to books, and self-publishing organizations are all great sources of editorial support. If you decide to work with a professional, invest in one who can help you where you’re weakest. You might be a great structural self-editor but prone to overwriting. Or you might have nailed line craft but need help with story development. And pay attention to the order of play when it comes to revision. Fixing plot holes at proofreading stage might damage previous rounds of editing. That’s a waste of time and money that every writer wants to avoid!
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Chartered Institute of Editing and Proofreading (CIEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
Want to hone your line craft so that the sentences in your novel elevate story rather than burying it? My latest book, Editing Fiction at Sentence Level, shows you how to do it.
I'm a believer in learning by example. That's why every chapter is packed with studies that show you how to:
It's true that fiction editing is subjective and nuanced, but there’s still plenty of room for practical analysis that unpicks a novel’s vulnerabilities and considers the range of literary tools available to improve what’s on the page. Who should read it? I wrote this book for beginner and developing authors, but professional editors who'd like to move from non-fiction to fiction will enjoy it too. There's a contents list available on the book's page here on my website for anyone who wants to see what's included. How to get it If you're happier with a searchable PDF, you can buy it direct from me. If you love a paperback, head to your local Amazon store or click on one of the buttons below. There's a Kindle version available too.
How much does it cost? It's £15.99 (though your Amazon store will publish a price in the local currency). PDF orders from me go through PayPal so there's nothing you need to do. One of my readers told me she felt like a curtain had lifted after reading Editing Fiction at Sentence Level. I was thrilled because I don't think learning about writing craft should be onerous. Nor do I think the teaching of it should be impenetrable. My hope is that you'll find this book enjoyable and accessible, whatever stage of the writing and editing journey you're on.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Chartered Institute of Editing and Proofreading (CIEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
Are your readers bouncing from one character’s head to another in the same scene? You might be head-hopping. This article shows you how to spot it in your fiction writing, understand its impact, and fix it.
Rebus pushed open the wrought-iron gate. No sound from its hinges, the garden to either side of the flagstone path well tended. Two bins – one landfill, one garden waste – had already been placed on the pavement outside. None of the neighbours had got round to it yet. Rebus rang the doorbell and waited. The door was eventually opened by a man the same age as him, though he looked half a decade younger. Bill Rawlston had kept himself trim since retirement, and the eyes behind the half-moon spectacles retained their keen intelligence.
‘John Rebus,’ he said, a sombre look on his face as he studied Rebus from top to toe. ‘Have you heard?’ Rawlston’s mouth twitched. ‘Of course I have. But nobody’s saying it’s him yet.’ ‘Only a matter of time.’ ‘Aye, I suppose so.’ Rawlston gave a sigh and stepped back into the hall. ‘You better come in then. Tea or something that bit stronger?’ […] ‘Sugar?’ Rawlston asked. ‘I can’t remember.’ ‘Just milk, thanks.’ Not that Rebus was planning on drinking the tea; he was awash with the stuff after his trip to Leith. But the making of the drinks had given him time to size up Bill Rawlston. And Rawlston, too, he knew, would have been using the time to do some thinking. Anaylsis: Tight third-person limited narration Rebus is the viewpoint character. That means the internal experiences we access are limited to his. For example:
We cannot get in Rawlston’s head. All we can do is consider his internal experiences via his observable and audible behaviour, and his dialogue. For example:
What head-hopping would look like Here’s what that excerpt might look like if there was head-hopping going on:
Rebus pushed open the wrought-iron gate. No sound from its hinges, the garden to either side of the flagstone path well tended. Two bins – one landfill, one garden waste – had already been placed on the pavement outside. None of the neighbours had got round to it yet. Rebus rang the doorbell and waited.
Bill Rawlston walked down the hall and peered through the peephole. Rebus. Same age as him, though he looked half a decade older. He opened the door. Rawlston had kept himself trim since retirement, and the eyes behind the half-moon spectacles retained their keen intelligence. ‘John Rebus,’ he said, a knot forming in his stomach as he studied Rebus from top to toe. ‘Have you heard?’ The question riled him. Was Rebus stupid? ‘Of course I have. But nobody’s saying it’s him yet.’ ‘Only a matter of time.’ ‘Aye, I suppose so.’ Rawlston begrudged letting Rebus in but stepped back into the hall. ‘You better come in then. Tea or something that bit stronger?’ […] ‘Sugar?’ Rawlston asked. ‘I can’t remember.’ ‘Just milk, thanks.’ Not that Rebus was planning on drinking the tea; he was awash with the stuff after his trip to Leith. But the making of the drinks had given him time to size up Bill Rawlston. Rawlston had used the time to do some thinking, too. Rebus turning up here after all those years – it pissed him off. Analysis: Confused narration Notice how we bounce between the heads of Rebus and Rawlston. Now we have access to the internal experiences of both.
In that butchered version, the reader is forced to play a game of ping-pong on the page. Why head-hopping spoils fiction Here are 4 reasons to hold viewpoint rather than head-hopping:
1. Head-hopping renders a story less immersive
In Rankin’s original prose, we are limited to the world of the novel as Rebus experiences it. That’s powerful because every word on the page is a step we take with Rebus, as Rebus. I get to be a male, Scottish detective for a few hours rather than a female, English book editor! In my butchered version, I take that first step with Rebus but then trip and fall into Rawlston. Because I’m bouncing between those characters’ internal experiences, I don’t have time to invest in either. And so I stay as lil’ ol’ me. I do like being me, but when I buy one of Rankin’s books I want to immerse myself in its world for a few hours at a time and dig deep under the skin of the viewpoint character. I can be me without paying fifteen quid for the privilege!
2. Head-hopping diminishes suspense
In the original text, Rankin keeps the suspense tight by allowing us to access only Rebus’s senses. Rawlston’s sombre expression, twitching mouth and curt responses make Rebus (and us) think, Does he want me here? Does he begrudge my presence? What’s going on in his head? Those questions demand answers and we seek them in the clues offered by the limited narrative. Because the limited viewpoint requires Rebus and the reader to make assumptions based on what’s observable and audible, there’s uncertainty. That’s what provides the suspense, and it compels us to keep reading in the hope that the truth will be unveiled. In my head-hopping version, the prose is flat. There are no questions. We know what everyone’s thinking because we’re in everyone’s head. Readers aren’t called upon to use their imagination – both characters’ internal experiences are spoon-fed to us.
3. Head-hopping is less authentic
Head-hopping reminds readers that they are in a story written by an author. We don’t get to suspend belief because the writing won’t allow us to immerse ourselves that deeply. In Rankin’s original prose, we walk through the world as if we are Rebus, and Rebus alone. That’s what happens in real life. I know only what I’m thinking, feeling, seeing and hearing. I can’t be sure than another’s perception is the same. Audio-visual signals help me make reasonable assumptions but I’m only ever in my own head … or Rebus’s if I’m reading a story about him because Rankin knows how to hold viewpoint. In my mangled version of the excerpt, there’s a reality flop. Now I’m everyone, which is ridiculous of course. Authenticity has fallen off a cliff.
4. Head-hopping can be confusing
When a writer head-hops, the reader has to keep track of whose thoughts and emotions are being experienced. When a reader doesn’t know where they are in a novel for even a few seconds, that’s a literary misfire. This is what happens in the head-hopping excerpt. For example, Rawlston walks down the hall and identifies Rebus through the peephole. We’re right with him, in his head. But what follows is jarring. That he reports on his spectacles sitting in front of keenly intelligent eyes is oddly self-aware. Of course, it’s not Rawlston’s perception; it’s Rebus’s. And once we realize that, the prose makes sense. But working that out is not where Rankin wants the reader’s attention. He’s telling us a story and he wants us to read it. That’s why he holds a tight limited viewpoint throughout. Head-hop check Make a list of the characters in a chapter or scene. Identify the viewpoint character. There can be more than one viewpoint character in a book but most commercial fiction authors separate them by chapters or sections. Here’s a quick way to check whether you’re holding viewpoint. Viewpoint characters: What the reader can access
Non-viewpoint characters: What the reader can access
Some examples to show you the way
Summing up Even if your readers don’t know what head-hopping is, by removing it from your novel you’ll give them a more immersive, suspenseful and authentic journey through the world you’ve built. Plus, you’ll ensure they’re reading your story, not trying to work out who’s telling it.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Chartered Institute of Editing and Proofreading (CIEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses. The impact of ‘before’ and ‘after’ in fiction writing: Tacit and explicit chronology of action17/2/2020
When the order of characters’ movements is told with the words ‘before’ and ‘after’, there’s a risk that readers will focus on timeline rather than story. That distraction can reduce engagement and dumb down the writing.
Here’s what to look out for and how to fix the problem. 
In this article, we’ll look at tacit and explicit chronologies of action, and assess which style of writing is more immersive and why.
Why writers include ‘before’ and ‘after’ The inclusion of ‘before’ and ‘after’ to tell the order of play is not an indication of poor grammar – not at all. There’s nothing grammatically wrong with these constructions. 
More usually, it’s an indication of insecurity. The author hasn’t learned to trust the power of their words on the page, or the ability of their readers to perceive the meaning behind those words.
It’s also why writers sometimes use several adjectives with similar meanings rather than one strong one, or an adverbial phrase to fortify a weak verb. Some authors also fear that their writing will come across as too ‘plain’ or ‘simple’. Chronological nudges are an attempt to ornament the prose. Tacit chronology of action The things that we do occur in a sequence; they have a chronology. This is as much the case in real life as it is on the screen, in an audiobook and in the pages of a novel. That chronology is tacit – we don’t need to explain it because it’s understood. Take a look at this excerpt from The Devil’s Dice by Roz Watkins (p. 79, HQ, 2019):
Watkins doesn’t tell us explicitly that the shuddering occurred before the laptop was put down, or that the laptop was moved before the character shifted the cat onto their knee. And yet we know. The sequence of events is implied by the order in which she places each clause. It’s tacit.
And that’s the thing with strong line craft – it allows the reader to immerse themselves in the chronology of action by showing us, clause by clause, what’s transpiring, instead of tapping us on the shoulder and telling us. Explicit chronology of action Let’s recast the Watkins excerpt with some explicit taps on the shoulder:
I shuddered before putting the laptop down, then manoeuvred Hamlet onto my knee. After leaning in, I breathed in his subtle, nutty cat smell.
I see this use of timeline nudges frequently in the fiction writing of less experienced authors, and it’s problematic when overused. Here’s why. 1. Some readers might feel patronized Not every reader will notice the use of chronology nudges. But some will, and since no author wants to alienate a chunk of their readership, why push the story over a cliff when we can work out the sequence of events from the order of the words? Telling readers that X was done before doing Y, or after doing Z, is akin to saying: ‘Hey, just in case you’re not clever enough, let me spell it out for you.’ It’s a dumbing-down that readers in the know won’t appreciate. 2. The inclusion is unnecessary If you’re still not convinced, ask yourself whether the inclusion of ‘before’ or ‘after’ as timeline nudges is necessary. It often isn’t. If a character’s shuddering occurs at the beginning of a sentence, the reader will assume that shuddering is what’s happening right now. If a new action follows that shuddering, the reader will assume that – just like in real life – the moment has passed and something else is happening in the new now of the novel. 3. The reader is focused on the wrong thing When writers create immersive fiction, the reader feels as if they are in the moment – this is happening, now that, now the other. ‘Before’ and ‘after’ are distractions that focus the reader on when rather than what’s happening. The former is telling; the latter is showing. 4. There are more words than are necessary Not enough words leaves readers hungry for clarity. Too many gives them indigestion. The artistry comes in the form of balance. As long as the sequence of events can be understood by the reader, consider whether timeline nudges such as ‘before’ and ‘after’ are cluttering your prose. 
The power of tacit chronology – more examples
Take a look at these pairs of narrative text, each of which has a shown tacit chronology and an alternative told explicit sequence. Which versions are more suspenseful? Which are most immediate? Which flow better when you read them out loud? I’ve used examples from published fiction for the tacit versions, and taken a little artistic licence – altering them in ways their authors never intended – for the explicit chronologies.
In the original version, the ‘and’ between the initial breath and the walk into the kitchen is a fine example of the power of a conjunction. It’s almost invisible, which gives us the space to take that breath with the viewpoint character. And having taken it, we’re ready to go into the kitchen with them. In the edited version, ‘before’ pulls us away from that moment. The tension has fallen out of the sentence.
In the original version, it’s as if we’re in the room, watching the man as he smiles and leans back. There is space for that action to have its moment. Then he blows the smoke – that’s the new moment; we’ve left the other behind. In the edited version, ‘after’ shoves us past the leaning back and smiling before we’ve had a chance to savour it. It’s already gone, even though we’re still reading about it.
In the original version, Crichton shows us the action. Perhaps, like me, you can hear the chunter of the helicopter blades in the air. Who’s in this helicopter? Men in uniform. They jump out. What will happen next? We’re shown: they fling open the door. There’s a sense of order, of clandestine and militaristic precision. In the edited version, ‘before’ saps the suspense from the final sentence. We’re focused on the timeline rather than the action. Summing up The table below summarizes the impact of tacit and explicit chronology on prose.
Take a look at your narrative. If ‘before’ and ‘after’ are telling rather than showing, recast gently and reread out loud. Is the order of play still clear? Is the prose more immersive? If so, there’ll be fewer words but what’s there will be all the richer.
And if you’re worried that your prose will be too plain, think again. Immersive writing allows the reader to decorate the story with their own imagination.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
Flat chapter finales are a fast track to reader disappointment. Here’s how to nail those last few lines so that readers can’t wait to turn the page.
Readers turn the page to find answers to questions. Why did that happen? Who’s responsible? What will happen next?
Unanswered questions at the end of chapters place us in a state of suspense. We’ll try to predict the answers based on the information we’ve been given. We might be proved right. I thought so! We might be proved wrong. I didn’t see that coming! Either way, as long as there’s suspense, we’ll turn the page. Here are some ideas, with examples from published fiction, about how to do it, so that even predictable outcomes are structured line by line such that readers are itching with anticipation. 1. Wrap up the chapter in the middle of something interesting There are two people in a bedroom. They’ve survived a harrowing encounter. And there’s oodles of sexual tension between them. A less confident writer might wrap up the chapter as follows:
‘I’m sorry I shot you,’ she said, and slipped into the bed. ‘But I did it to save your life.’
Mark pulled off his tie and began to undo the buttons on his shirt. They made love, then ordered food and drink – two omelettes and fries and a bottle of champagne – and, after they’d eaten, and drunk, they made love again. [CHAPTER ENDS] The problem here is that the suspense dissipates. Mark begins to undress but we don’t bother to wonder what will happen next – whether he and the woman will have sex, or try to but be interrupted, or do the deed and grab some food. We don’t need to – we’re told. Fear not! This is actually a tweaked version of an excerpt from Solo by William Boyd, Vintage, 2014 (pp. 259–60). Boyd is cannier. This is what it really looks like:
In the real version, we do ask those questions. The artistry lies in the fact that we have to turn the page to find the answers and relieve our suspense. They’re given in the next chapter. A sex scene follows. It’s an interlude – a chance to breathe, for them and us – before Bond leaves and sets up a diversion that will confuse the CIA’s surveillance of him. 2. Wrap up the chapter with foreshadowing Chapter endings that tell of incoming storms are powerful. When they’re short and taut, even better! Take a look at this super example from p. 210 of Clare Mackintosh’s Let Me Lie (Sphere, 2019):
That final line is like a punch in the gut. It begs us to ask: When will he come? What will he do? And how will she protect herself? It’s six words of masterful suspense. 3. Wrap up the chapter with emotional reflection In the The Man with No Face by Peter May (Riverrun, 1981), the protagonist, a journalist called Neil Bannerman, walks into a restaurant and alerts a minister that he has evidence about a government cover-up. That’s the juicy bit. Bannerman then exits, leaving the minister to mull over the revelation. That’s the mundane bit and May needs a way to close the chapter with a pop. Emotional reflection is the tool of choice. Here’s the excerpt from p. 233:
The journos and minister won’t be enjoying their meal but this isn’t an exercise in gastronomy. The end-of-chapter suspense comes in the form of questions: Will there be consequences for Bannerman? How will those play out? Will the minister get his just deserts? 4. Wrap up the chapter with a surprise interruption Another way of wrapping up a chapter when the big stuff has already played out is to introduce some sort of surprise interruption. Perhaps there’s a knock on the door from an unexpected visitor, or an odour that forces the viewpoint character to direct their attention elsewhere. Here’s another excerpt from Let Me Lie (p. 226). Murray, the viewpoint character, has just had a telephone call with Anna, during which he told her that her parents had indeed been murdered. She becomes emotional and commands him to drop the investigation, despite her bringing the case to him in the first place.
What would ordinarily be a domestic mundanity serves to show his mood; his shock is so immersive that he’s forgotten everything around him until the alarm goes off. We leave the chapter imagining the shrill noise, the odour of burnt food, the smoke in the kitchen, and wondering what on earth has happened to make Anna change her mind. 5. Wrap up the chapter with a shocking last line There’s nothing better than a final line that the reader doesn’t see coming. Here’s a magnificent example from David Baldacci’s True Blue (Kindle edition, Macmillan, 2009). In Chapter 4, we meet Roy, a young lawyer. He finishes a game of basketball and slopes back to the office where, we learn, he earns a healthy pay cheque by plea-bargaining on behalf of mostly guilty defendants.
Baldacci sets up the whole chapter as just another day at the office. We should know better than to be lulled into this false sense of security, but Baldacci’s narrative is strong enough from the start to convince us this might go in another direction. Maybe Roy is crooked. Perhaps he’s about to be fired. Maybe he’s going to get a phone call telling him he has to go to court and represent someone he’d rather not. What we don’t expect is the wallop when a body falls out of the fridge. And now we have a ton of suspenseful questions. Who is she? How did she get in the fridge? Why was she killed? To find out, we’ll have to turn the page. 6. Wrap up the chapter with dialogue that demands answers One great line of dialogue can close a chapter beautifully. No action beats, no narrative, no response – just the spoken word. It works as an outro when the speech leaves us with questions, and therefore in suspense. Here's an example from New Tricks by David Rosenfelt (2009, Grand Central Publishing, pp. 215–16):
The dialogue forces us to wonder: Why has Richard not carried out the redirect? Has some new evidence come to light? How will this affect the case? Rosenfelt doesn’t dampen the suspense by cluttering his prose with the detail of what came next – maybe people in the courtroom looked surprised or confused; perhaps there was an objection, and the judge banged their gavel and announced a recess. Instead, all that stuff is left unwritten – we just imagine it. It’s one line of dialogue and the chapter’s done. 7. Wrap up the chapter in the middle of one character’s speech Here’s Rosenfelt again in Dog Tags (Grand Central Publishing, 2010, pp. 28–9). Unlike in the example above where there’s a natural chapter break because of a shift from the courtroom to the chambers, this time he inserts the chapter break in the middle of one person’s speech. Less experienced authors might shy away from this, but it can work – if it’s an appropriate suspense point that leaves the reader reeling with questions.
That final line is a shock, for lawyer Andy Carpenter and us. Why would a dog need a lawyer? How can such an absurd conversation be happening? We learn the answers to these questions in the next chapter, and that’s exactly where they should be because ‘The government’ is the suspense point that grabs us by the scruff of the neck and demands we keep reading. Do you know when it’s closing time? Like artists who can’t put down a paintbrush, less confident writers sometimes lack the courage to end with one line that evokes questions rather than solutions. Yet that’s what the authors in all the examples above have done, and that’s why their outros are suspenseful and page-turning. If your chapters have a saggy bottom, maybe you haven’t identified closing time. I line edit for an author who writes knockout chapter endings … he just places them 10 lines further up the page than they should be to create a suspenseful finale! When you find yourself stuck, look up the page to find the point that will make the reader think How’s that going to play out? or Why did she do that? or That was a surprise! or Ha! You deserved that. … those few lines that will kick them up the backside and push them forward. If those lines are already there, think about whether they should be moved to the end of the chapter, or whether the prose after them should be shifted (or even deleted). If they’re not there, write them. Think about the very last sentence in your chapter too. How long is it? Your writing style and genre might dictate the style of your final lines but notice how lean the word count is in most of the examples above. The brevity acts like a command: Read me. Pay attention. Turn the page. Summing up Every chapter should end with a pop, regardless of genre. Those last few lines are what the reader remembers before they pause. An otherwise beautifully crafted chapter can be ruined if it flops at the finishing line. Find the suspense point – the lines that make readers ask questions – and use them to wrap up your chapter. And pay attention to the very last sentence. Sometimes less is more.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, or connect via Facebook and LinkedIn.
Are you storytelling-telling? Too much told narrative can force the reader to experience a story through extraneous layers that add clutter rather than clarity. Here’s how to identify one type of told prose and write with more immediacy.
Narrative distance and the layers of reader experience
There’s a story ... stuff that happens to people and things. We experience it on the page via a narrative voice – this could be a first-, second- or third-person viewpoint. The closer the reader feels to what’s being narrated, the more immersive the experience. It can help to think in terms of how many layers readers must travel through to experience the story through a viewpoint character’s lens. Let’s imagine Joe, a young teen. His journey is unveiled via a third-person past-tense narrator. The viewpoint style is limited, or close – we can access what Joe can hear, see, smell, touch, feel (his emotions) and think. That accessible information can be either be shown or told. With each approach, the reader pushes through various layers of the story as they are experienced by Joe.
EXAMPLE: A TOLD NARRATIVE
Joe heard the sounds of grunts coming from his mother’s bedroom. He pushed the door open and looked on in shock as his mother screeched and pulled the duvet over herself and their neighbour Mr Michelson. He looked at the bed and saw them both lying there naked. She started talking fast but he couldn’t make out what she was saying because everything felt confused in his head. He wondered where Dad was, and felt worried about Christmas and the trip to Grandma’s. And what about soccer practice with Mr Michelson’s son, Justin? he thought. Then he remembered how Abbie’s parents had got divorced, and how awful she’d said it had been. EXAMPLE: A SHOWN NARRATIVE The grunts were coming from his mother’s bedroom. Joe pushed the door open. His mother screeched and pulled the duvet over herself and-- And their neighbour Mr Michelson. They were both lying there naked and she started talking fast but the words made no sense – just a wah-wah-wah like Charlie Brown’s teacher in those old TV shows. And where was Dad, and what about Christmas and the trip to Grandma’s and soccer practice with Justin, Mr Michelson’s son, for Christ’s sake? And then there was what happened to Abbie. Her parents had got divorced – a right old bloody stink-up, she’d called it. Gridding the layers If we place each unfolding layer of our story in a grid, we can see how much harder the reader has to work to get from start to finish with the told narrative – 23 layers as opposed to 10 with the shown alternative. 
Layers of doing being done: Putting the reader on pause
In the Told column of the grid, notice how much doing being done there is: heard, felt, wondered, saw, thought. Each of those words adds a new layer that puts the reader on pause. Instead of seeing a bed (and doing it with Joe because he’s the viewpoint character), we see Joe seeing a bed. We’re not focused first and foremost on the bed, but on Joe doing seeing. That extra layer increases narrative distance, unless that’s the effect you want to achieve, because it’s like a tap on the shoulder, telling us what to do. It screams: Reader, you’re not in this world; you’re just holding a book. Limited narrative viewpoint and the reader When writers choose a limited viewpoint, the reader’s already in the perfect position to know ...
Shown narratives respect this – it’s storytelling. Told narratives overplay it – it’s storytelling-telling! If you think you might be storytelling-telling, try gridding a section of narrative to identify each layer. Then recast to tighten up the prose. Chances are, it’ll be more immediate and immersive.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
If your characters’ intention to act is trumping their action, a small recast could be in order. This article shows you how ‘to’ can affect immediacy and plausibility in certain circumstances.
The intention to act
Take a look at these sentences:
What’s noticeable in these examples is that the character does X in order to achieve Y. Let’s be clear – there’s nothing wrong with any of the sentences in terms of either grammar or syntax. A proofreader wouldn’t touch them. A line editor, however, would take a closer look. In all three cases the narrator is describing the intention to act, rather than the act itself. And that can be problematic for a couple of reasons.
Removing ‘to’
Now look at what happens when we remove the ‘to’, introduce a conjunction and tweak the conjugation.
In (1), now we’re moving through the story with Jan. She acts and we go with her. We feel closer to her, as if we are her. In the unedited example, she discovers the empty attic and yet the light never got switched on – all we had was her intention to do it. The ‘and’ fixes that problem. In (2), Andrew picked up a phone and made a call. We’re doing those things with him. And Carla can now answer on the third ring because Andrew made a call, rather than just picking up the phone with the intention of getting in touch with her. In (3), readers are focused on my journey to the caravan, not the reason why I get out of the car (to walk over to the caravan). And now that I do walking rather than just car-exiting, I can get to that caravan and peek through the window. 
Shown prose versus told prose – which to choose
This problematic use of infinitives can be framed in terms of showing and telling. There’s room for both in any story, but, as always, context is everything. Here are three points to bear in mind when deciding whether to ditch your ‘to’ and recast.
Conjunctions aren’t the only option. There are other ways of fixing told motivation-based prose where action is what the author really wants to convey. Let’s revisit one of our earlier examples. Each recast has a slightly different mood, but the ‘to’ has been ditched.
Red flags – words and phrases to watch out for
What we mustn’t do is hunt out every example of an infinitive verb form and hit the DELETE button. That would be catastrophic. Instead, during the revision process, check what the following words and phrases are doing to your prose.
Are they showing motivation or impending action? Is that what you want? And will the logic hold up? 
‘To’ and viewpoint drops
Infinitives can also interfere with point of view. In this case, it’s not immediacy at stake but what it’s possible for the viewpoint character to know. Take a look at these examples:
In (1), I’m the viewpoint character. All is well until I meet the dog. It bares its teeth. We’re still good. But then the infinitive slips in, and with it I’m now privy to the dog’s intention – to bite. It’s a step too far. Perhaps the dog’s been trained to snarl. Maybe it’s more a warning than an impending attack. The scene could demand I get bitten or escape intact. Either way, what matters is that we’re not in the dog’s head so we can’t know its intention. A recast that shows what happens, rather than telling what might, is in order.
In (2), Denise is the viewpoint character. We have access to her thoughts via the free indirect discourse: The guy was a pain ... That Matty grabbed the side of the boat is fine. In fact, it’s a solid example of shown prose because although we don’t have access to his intentions or motivations (because we’re not in his head) we can make a good guess at what they are from his observable action – grabbing the side of the boat. The infinitive tells us why he grabbed the side of the boat. And that’s a problem because we can’t know; we’re not in his head. All we can do is see through Denise’s eyes. Yes, it’s likely that he’s steadying himself, but why not let the reader do the work? His actions are enough to show them. A recast might go like this:
Or this more staccato version:
When intention is the intention! There are times when the infinitive form of a verb is a good choice because intention, purpose or desire is exactly what the author wants to convey, not the action itself. Here’s an excerpt from Nuala Ellwood’s Day of the Accident (Penguin, 2019, p. 94). The viewpoint character intends to talk but the action never happens. We’re supposed to focus on the intention, so the infinitives – to speak, to defend myself – work.
Here are some additional (made-up) examples of where motivation is the order of the day. The character does X for the purpose of achieving Y, and the infinitive is effective.
Summing up If you want your characters to act, show those actions in your prose rather than telling readers about intention. Replace the infinitives with a conjunction and modify how the verb’s conjugated. Or, for a more staccato feel, try commas, or closing the sentence with a full point and starting a new one. If it’s motivation you want, a ‘to’ plus a verb has the right to stand.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, or connect via Facebook and LinkedIn.
In this episode of The Editing Podcast, Denise and Louise talk with guest Sea Chapman about constructed languages, or conlangs.
Click to listen to Season 3, Episode 10
Listen to find out more about:
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Ask us a question The easiest way to ping us a question is via Facebook Messenger: Visit the podcast's Facebook page and click on the SEND MESSAGE button. Music credit ‘Vivacity’ Kevin MacLeod (incompetech.com). Licensed under Creative Commons: By Attribution 3.0 License.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
In this episode of The Editing Podcast, Denise and Louise discuss em dashes, or em rules, and how to use them in fiction and non-fiction writing.
Click to listen to Season 3, Episode 9
Listen To Find Out More About:
Editing Bites
Ask us a question The easiest way to ping us a question is via Facebook Messenger: Visit the podcast's Facebook page and click on the SEND MESSAGE button. Music credit ‘Vivacity’ Kevin MacLeod (incompetech.com). Licensed under Creative Commons: By Attribution 3.0 License.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
In this episode of The Editing Podcast, Denise and Louise explain what a comma splice is, why you should usually avoid it, and how it can add clarity.
Click to listen to Season 3, Episode 8
Other ways to listen STITCHER | APPLE PODCASTS | SPOTIFY | CAPTIVATE Or check out the show via your favourite podcast platform. Don't fancy listening? Here are the nuts and bolts of our podcast chat, based on a transcript from the show. What is a comma splice? When two independent clauses – which could stand on their own as sentences and make perfect sense – are separated by a comma. For example:
Those two sentence above could be separated by a semi-colon, a dash, or a full stop and no one would be breathing grammar rules down your neck: Standard punctuation
However, if you use a comma to separate them, that heavy breathing will come from some quarters: Non-standard: comma splice
Why comma splices trip up readers Some people don’t know what a comma splice is and don’t care. But plenty do, and even if they don’t know what’s it called, they trip up. For those in the know, comma spliced sentences (sometimes) scream off the page for precisely that reason. That's because when readers see a comma they're inclined to think, This is the start of a list. A standard method for showing a reader that they’re coming to the end of a list is to incorporate a coordinating conjunction such as ‘and’, ‘but’, ‘though’ and ‘or’. It acts as shorthand for One more item’s coming. Then there’ll be a full stop. And so when only two items are separated by a comma, the reader’s expecting at least one more item in that list. When that third item doesn’t appear and the sentence finishes, the reader is jolted because they've placed the emphasis in the wrong place. Try reading these examples out loud:
Your intonation likely changed as you read the words 'but I think oranges are okay' because you knew you were finishing a sentence. In the second example, you were left hanging after 'hate pears' and likely hadn't placed the stress correctly. These kinds of stumbles are a distraction that, even if only for a split second, pulls the reader out of the writing. Now they’re thinking about where they placed the emphasis, not about our fabulous learning tool, enthralling plot line or groundbreaking academic research. When comma splices can work: fiction Comma splices are probably more prevalent in published fiction, and more acceptable. Sometimes, and with good reason. The comma doesn't always trip up readers. The key is to allow splices to stand when they serve a purpose. Narrative and rhythm Take this example from A Tale of Two Cities by Charles Dickens: ‘It was the best of times, it was the worst of times, it was the age of wisdom, it was the age of foolishness, it was the epoch of belief, it was the epoch of incredulity’ and so on. This prose is an experiment in rhythm. The splices work. But something else is going on too – the anaphora. Anaphora is a literary device that uses repetition for rhythmic effect. In the Dickens example, the repetition of 'it was' pulls us along on a beautiful booky wave. Editing in semi-colons or full points would destroy the rhythm and would qualify as an example of editorial hypercorrection. For a more detailed examination of anaphora, read: What is anaphora and how can you use it in fiction writing? Dialogue and mood While a comma splice will stick out like a sore thumb in a piece of academic research or an education textbook, that’s not always the case in dialogue. If the speech is truncated, or there's anaphora in play, a comma might well work. Imagine this scenario in a novel: two characters are having an argument. One says, ‘It’s not me, it’s you’. Strictly speaking, that's a comma splice. There are two independent clauses with a comma. Would it bother you? Probably not. The speech looks and sounds natural to the mind's ear. Changing the comma to a full stop would slow down the rhythm of the character’s speech and affect the emotionality in the dialogue. But most important, readers won't trip up; they'll place the emphasis correctly. And so while emotion and mood have been respected, this hasn't been at the expense of clarity. Summing up
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
In this episode of The Editing Podcast, Denise and Louise discuss en dashes, or en rules, and how to use them in fiction and non-fiction writing.
Click to listen to Season 3, Episode 7
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Editing bites Ask us a question The easiest way to ping us a question is via Facebook Messenger: Visit the podcast's Facebook page and click on the SEND MESSAGE button. Music credit ‘Vivacity’ Kevin MacLeod (incompetech.com). Licensed under Creative Commons: By Attribution 3.0 License.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
In this episode of The Editing Podcast, Louise and Denise demystify (and stand up for) one of the most misunderstood pieces of punctuation – the semi-colon.
Click to listen to Season 3, Episode 5
Other ways to listen STITCHER | APPLE PODCASTS | SPOTIFY | CAPTIVATE Or check out the show via your favourite podcast platform. Listen to find out more about ...
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Ask us a question The easiest way to ping us a question is via Facebook Messenger: Visit the podcast's Facebook page and click on the SEND MESSAGE button. Music credit ‘Vivacity’ Kevin MacLeod (incompetech.com). Licensed under Creative Commons: By Attribution 3.0 License.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, or connect via Facebook and LinkedIn.
In this episode of The Editing Podcast, Denise and Louise chat with Tim Storm about the concept of unearned writing, and how to craft prose that's authentic and plausible.
Click to listen to Season 3, Episode 4
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Ask us a question The easiest way to ping us a question is via Facebook Messenger: Visit the podcast's Facebook page and click on the SEND MESSAGE button. Music credit ‘Vivacity’ Kevin MacLeod (incompetech.com). Licensed under Creative Commons: By Attribution 3.0 License.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, connect via Facebook and LinkedIn, and check out her books and courses.
In this episode of The Editing Podcast, Denise and Louise chat about 4 features of written language that are often thought to be Americanisms but aren’t!
Click to listen to Season 3, Episode 3
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Ask us a question The easiest way to ping us a question is via Facebook Messenger: Visit the podcast's Facebook page and click on the SEND MESSAGE button. Music credit ‘Vivacity’ Kevin MacLeod (incompetech.com). Licensed under Creative Commons: By Attribution 3.0 License.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, or connect via Facebook and LinkedIn.
In this episode of The Editing Podcast, Denise and Louise talk with linguist Rob Drummond about grammar pedantry, peevery, youth language, and non-standard language in context.
Click to listen to Season 3, Episode 2
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Ask us a question The easiest way to ping us a question is via Facebook Messenger: Visit the podcast's Facebook page and click on the SEND MESSAGE button. Music credit ‘Vivacity’ Kevin MacLeod (incompetech.com). Licensed under Creative Commons: By Attribution 3.0 License.
Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers.
She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, a Partner Member of The Alliance of Independent Authors (ALLi), and co-hosts The Editing Podcast. Visit her business website at Louise Harnby | Fiction Editor & Proofreader, say hello on Twitter at @LouiseHarnby, or connect via Facebook and LinkedIn.
Denise and Louise talk about how to use question marks in fiction and non-fiction according to convention.
Click to listen to Season 3, Episode 1
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Ask us a question The easiest way to ping us a question is via Facebook Messenger: Visit the podcast's Facebook page and click on the SEND MESSAGE button. Music credit ‘Vivacity’ Kevin MacLeod (incompetech.com). Licens |
