A BLOG FOR EDITORS, PROOFREADERS AND WRITERS

This article offers guidance on how to self-edit your fiction writing so that accents don’t become the primary story.

Do your characters speak with an accent? All of us speak in ways that are distinctive; we just don’t notice our own accents because they’re ours and we’re used to them.

Oxford Dictionaries defines accent as ‘A distinctive way of pronouncing a language, especially one associated with a particular country, area, or social class.’
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Authors who are inexperienced at writing accented language can be tempted to use phonetic spelling. But writing accents is difficult; so is reading them. Most experienced authors and editors will therefore caution against this approach.
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Furthermore, spelling and pronunciation are two different things. Says Beth Hill in The Magic of Fiction (pp. 409, 394):

Avoiding the inexperienced-ear trap
My husband was born in Belgium. He speaks fluent French. My friend Alain was born in southern France. He also speaks fluent French. They can hear strong differences in their pronunciation. Alain knows that Johnny’s accent is Belgian though he can’t tell what part of Belgium Johnny was born in. Johnny can tell that Alain is from France, and can even identify that he’s from the south, but not where in the south.

I have enough French to get by, but it’s limited. When I hear Johnny and Alain speaking French to each other, I can’t hear the difference in their accents because my ear isn’t experienced enough.

I also have friends and family from Yorkshire, England. To me, their accents sound the same, but I know they’re not. Nor are the turns of phrase they use. That’s because people in Yorkshire don’t all speak the same, even if those of us with inexperienced ears think they do. And I don’t speak identically to every other person born in Buckinghamshire, or use the same turns of phrase.

And there’s the first problem. The ways accents are rendered by a writer will be influenced by their experience of that accent. If their experience is limited, any attempt to mimic it in writing could seem absurd to a reader with a more experienced ear. It could even turn into parody, and a bad one at that.

Consider how much we’re influenced by others. Many of us talk to and listen to voices from all over the world. Speech is elastic and we often borrow from each other – not just words and phrases but pronunciation too. What each of us defines as accented, or not accented, will depend on where we’ve been, who we know, and what we’ve heard.

When phonetic spelling trumps story
Conveying accents through phonetic spelling can lead to phonemes trumping action.
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Here’s a mangled example of a French person speaking English. The spelling is phonetic:

If the protagonist detective is French, and every time she opens her mouth this is what we have to read, our focus won’t be on the plot.

The most important thing about the sentence above is what it tells us: a corpse was found in a section of the woods that had been given the all-clear. Which means either the area wasn’t cordoned off and guarded, or the team didn’t check the area properly.

​That’s not what the reader will be focusing on. Instead they’ll be digging their way through a multitude of zeds. It’s a distraction that pulls the reader out of the story.

Plus, we need to ask whether that phonetic spelling renders the speech authentic. I’d argue it’s a horrible inauthentic caricature that has no place in any work of fiction that isn’t intended to mock.

My friend Alain mastered the th phoneme within a few weeks of living in the UK. Yes, his English was – and still is – accented (just as mine is to others), but if he was my detective, the most realistic way I could render this line in his mouth would be:

Which is just like I’d say and spell it in English. And so would my Scottish friend Denise, and my Canadian friend Janet, and my American friend Carrie, my German friend Nicole, my Yorkshire-born friend Helen ... you get the picture.

We all have different accents, but conveying them with phonetic spelling is distraction not enrichment.

Deliver what you promised and what’s interesting
If your reader thought they were buying a mystery, a thriller, a romance or sci-fi opera, they might be disappointed to find out they’re reading something else.
Lessons in how your Dutch, Indian, Welsh or British protagonist or transgressor pronounces words are not what they paid for.
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Furthermore, is your character’s accent really their most interesting trait? That they’re from a particular region or country might be enriching backstory. It might even play into the plot line. But is their accent key to the story? If it’s not – if it’s no more relevant than how they take their coffee – it needn’t go on the page, and if it does, it need only be in passing.

Respect your audience now, then and from wherever
​There’s more than one way of speaking English. Just because I speak in a certain way, doesn’t make it standard. It’s just my way of speaking.
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But there’s a bigger problem. Seeking to render pronunciation ‘authentically’ can reinforce discrimination:

Writers need to examine their own biases (however unintentional) when they convey accents, and other characters’ perceptions of them. Plus, at the very least, overworked or badly done written accents can sound like mockery. And even if you think your writing is amusing, your reader might not.

Years ago, I worked on a book in which the protagonist – for whom we were rooting – mocked his German arch-enemy for his ‘ridiculous’ pronunciation of a w as a v  when speaking English. Actually, it was the protagonist and the author who ended up looking ridiculous because there is no ‘correct’ way to pronounce a w that can be universally applied across the planet.

If one character’s mockery of another’s accent is central to the plot, that might be an opportunity to introduce phonetically spelled written accents briefly, but it will be a device that shows the mocker as ignorant and closed-minded. If that’s not your intention, and it doesn’t drive the novel forward, don’t include it.

Make things easy for your reader
The best novels make us forget we’re reading them. We’re so immersed in the story that we don’t notice we’re processing words on a page.

Every time a writer forces us to decipher how a word sounds, they risk dragging us out of their book. If a book is littered with accented narrative and dialogue, we might not even get to the immersion stage.

Say Mittelmark and Newman (p. 151):

‘Ah, but what about Irvine Welsh?’ you might say. This review on Goodreads reflects my own experience of Trainspotting:

Yes, he’s a great writer and it’s a great book, but I found it hard work. And I’m not always in the mood for hard work. I read for relaxation.

If you think your audience is like me and this reviewer, think twice about whether you want to go down this route.
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Plus, it’s unlikely that any writer will be able to pull off what Welsh does if they’re writing accents and dialect that aren’t their own.

Other ways to convey accent – light flavouring

So how might we gently nudge the reader to imagine a character’s accent in a way that avoids literally spelling it out? Here are 6 ideas:

1. Snippets of another language
If the character’s from another country, you could add in a few of their native-language words here and there.

​Agatha Christie peppered her Poirot novels with mais ouis and mon amis (and Sophie Hannah has followed that style in her Poirot continuation mysteries). Christie didn’t go over the top though, and nor does Hannah. In Closed Casket, Poirot speaks at length, sometimes over several pages, and there’s no hint of a non. Less really is more.

You could also introduce words from the character’s original language in moments of stress. Bear in mind, though, that lots of swear words (e.g. fuck) have an international appeal, so even a non-native English speaker might prefer this over their own language.

I confess to being a little bemused when I read Poirot’s French snippets. He speaks English fluently, as this short excerpt from The ABC Murders (p. 3) demonstrates:

​The French therefore seems a little out of place. Poirot is able to use metaphor artfully, yet reverts to his native language for a simpler phrase. To some readers it will look a little contrived and old-fashioned.
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Still, it’s Christie, and she published this book in 1936. Fair enough. That doesn’t necessarily mean it’s right for your contemporary novel.

2. Noticing another’s accent
Another character might notice someone’s accent – perhaps a Brit enters the scene in a novel set in the US, and the American protagonist notices the way they pronounce a hard t.

In this case, it’s an observation that tells us something about the Brit’s voice, and from then on the reader can imagine their idea of how that would sound. No more need be said about it. This approach is best done early on.

A character might frame another’s accent in terms of thoughts about how they themselves struggle to roll an r  with the ease that the Parisian they’re listening to does.

Or your character might convey another’s country of origin by pointing out how excellent their English is and how, for example, their Swedish or Russian accent is barely discernible.
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3. Idiom and localization
Localized or idiomatic words and phrases can also provide triggers for a reader that help them imagine accent. So perhaps your visiting Mancunian momentarily throws the people they’re hanging out with in Baltimore when they use the terms pissed or pants.

And a character could identify another’s accent in the narrative by way of appreciating it. Again, it gives readers just enough information to do their own imagining.

Check with people in the know if you use this approach. Say Mittelmark and Newman (p. 107):

However, this warning might be something you can use purposefully if it’s suitable for your plot.

4. Contractions and dropped consonants
You could sprinkle the dialogue with just a few dropped consonants or contractions to convey accent (’appen, innit, ain’t, nowt, t’other). Again, less is more. It shouldn’t stand out more than the story.

5. Grammatical structures that trip in translation
Learn about other regional and grammatical structures that you could introduce once in a while. Says Now Novel:

Still, take care not to overdo these to the point of caricature and cliché.

​6. Stories from other places
Bring in other details that characterize a person’s place of birth – a detail about the environment, culture or food preferences, for example.

Some years ago I was in Oslo in winter. I was cold and commented on the woeful weather to my friend. He replied: ‘Here in Norway, we say there’s no such thing as bad weather, just inappropriate clothing.’

Another half-Norwegian friend (I know quite a few Norwegians!) once told me about one of her favourite childhood snacks, Svolvær postei (it's a kind of fish paste). We scoffed our way through several tins of the stuff one delicious afternoon. That, not her pronunciation, is what sticks in my mind when I think of her Norwegianness.

For the novelist, those kinds of small details might be a more enriching way of conveying a person’s heritage than butchering the spelling of their dialogue.

Why focus on that accent?
One final thing to consider is why you would focus on one character’s accent and not every other’s. Remember, everyone speaks with an accent, whether our own ears recognize it as such or not.

So imagine you’re an American living in the US. You’re in a cafe. Most of the people around you are from the US and pronounce words the way Americans do – which is to say, differently but broadly with an American accent. You don’t notice this because these accents are familiar to you.

Then four Brits join your table and begin to speak. You notice their accents because they stand out for you. However, the four Brits think their accents are uninteresting because they’re familiar with their own pronunciation. Your American accent is the one that stands out.

Now imagine that cafe is your novel and the people are your readers. What’s interesting – what stands out – depends on who’s doing the listening.

The contemporary reader watches movies and TV, and listens to radio and podcasts. All of us are exposed to multiple voices and accents. We're used to noticing them, absorbing them and moving on.

When I’m reading Ian Rankin’s Rebus novels, which are set in Scotland, I’m not given frequent reminders that the primary characters speak with Scottish accents. When I’m reading Harlen Coben’s Myron Bolitar novels, which are set in the US, I’m not told that the characters speak with American accents. Why would the authors made a big deal of a Belgian, Indian, Swedish or British accent but not a Scottish or American accent?

That’s not to say it wouldn’t be interesting to know where those people come from if that’s relevant to the story, and it might serve to ground the viewpoint character’s perceptions of their own nationality and pronunciation, but it wouldn’t excuse phonetic renditions of people talking differently.

Consider, therefore, whether it’s necessary to make an issue of one of your character’s accents just because their pronunciation stands out to your ear when you’ve been happy to ignore the ‘home’-accented voices in your book. Any mention should be purposeful.
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Summing up
It isn’t necessary to write accents. There are other more interesting ways to show where someone’s from.

Focus on the story you’re telling and how you’re going to move it forward rather than worrying how the speakers pronounce their vowels and consonants. If you give the reader a little background and a light peppering, they can do all the imagining for themselves.

If you still feel compelled to convey accents in your fiction, do so purposefully and sparingly, especially if they’re accents that you’re not familiar with. And watch out for caricature, parody and bias.

Cited works and related resources

• 3 reasons to use free indirect speech. Louise Harnby
• Dialogue tags and how to use them in fiction writing. Louise Harnby
• How Not to Write a Novel. Howard Mittelmark and Sandra Newman. Penguin, 2009
• How to punctuate dialogue in a novel. Louise Harnby
• How to use apostrophes in fiction writing. Louise Harnby
• How to write accents and dialects: 6 tips. Now Novel
• How to write thoughts in fiction. Louise Harnby
  
• Playing with sentence length. Louise Harnby
• Playing with the rhythm of fiction: commas and conjunctions. Louise Harnby
• The ABC Murders. Agatha Christie. HarperCollins [Collins], 2013 [1936]
• The Magic of Fiction, 2nd edition. Beth Hill. Title Page Books, 2016
• Unveiling your characters: Physical description with style. Louise Harnby
• Why ‘suddenly’ can spoil your fiction. Louise Harnby

If you write fiction, chances are your characters will be thinking. This article shows you several different ways of conveying what’s going on in their heads.

First off, there is no rule. Instead there are standard ways and not-so-standard ways of conveying thoughts in fiction.

Rules are problematic because they lead writers down a prescriptive road that can render their fiction difficult to read, and lacking in aesthetic on the page.

Method 1: Quotation marks
The Chicago Manual of Style (CMOS) has this advice (13.43: ‘Unspoken discourse’):

This is undoubtedly my least-favourite option. ​I recommend you use the speech-mark style with caution. I can’t remember the last time I saw this approach used in commercial fiction coming out of a mainstream publisher’s stable. That doesn’t mean it hasn’t been, of course!

I dislike it intensely, and many fiction publishers seem to be choosing other methods by preference, but those aren’t good reasons to avoid it. Your style is your choice. The best reason for avoiding it is that using speech marks could confuse your reader.

The beauty of speech marks – or quotation marks – is that they indicate speech. When you put speech marks around a character’s thoughts, your reader will immediately assume they’re reading the spoken word.

Look at the CMOS example above. Only when we hit thought Vera do we realize she’s not speaking at all. She’s thinking.

Some authors might be tempted to use a different speech-mark style to indicate a thought. Again, this is confusing. Your reader might assume that you’ve not edited for consistency, as this example demonstrates:

If, like me, you want something a little cleaner, something that won’t pull your reader out of the story because you led them down a speech-based garden path only to pull them up short at the gate, here are a few alternatives.

Method 2: Italic text
You can render your thoughts in italic text. For short thought streams, this is a common approach.

Let’s return to the CMOS example and see what it looks like:

The advantages of this style are as follows:

• It’s a standard approach that readers will be familiar with.
• There’s no confusion. It’s clear that Vera’s not speaking out loud because the speech marks have been omitted.

However, some readers find that large chunks of italic strain their eyes. I’m one of them. I’m much more likely to skim over huge passages of italic because it’s not a pleasant reading experience.

If that text is masking a clue, or a key character trait, information about an important event or something else that holds the plot together, it’s essential that the reader accesses it.

Look at the Vera example again. There are two thought tags – thought Vera and she told herself – just to ram the point home that she’s thinking. Some readers and writers might consider two tags overkill, but they do help to break up the italic text and don’t jar as much as they might.

But imagine if Vera’s thought stream had gone something like this:

That’s a lot of italic to get one’s retinas around. If you have a long stream of consciousness, you might prefer another method.

Method 3: Normal body text
This style forgoes speech marks and italic, and sticks to normal text. This is how it looks with the longer Vera example:

The advantage of this style is that it’s easy on the eye. However, some readers might be jarred by changes in tense.
 
If your narrative is set in the past tense and set in the third person (as in this example with Vera) and you use the same text style for present-tense direct thoughts, then in a longer thought stream you could pull your reader out of the story.
 
And if this happens frequently, your prose will be riddled with flip-flopping tenses that are at best frustrating and at worst confusing.

Method 4: Free indirect style
Another option is to use free indirect style (sometimes called free indirect discourse or free indirect speech). This style offers the essence of first-person thought but through a third-person viewpoint.

The advantages of this style are as follows:

• The character’s voice is foremost but gone is the clutter of speech marks, speech tags, and italic.
• The thoughts can be formatted in the normal body-text style but without the risk of jarring the reader because the tense will be consistent with the main narrative.
• The shift away from the thought stream and into the usual third-person narrative is seamless.

Let’s return to Vera to see how this works:

The free indirect style does keep the narrative distance close but it’s still not quite as immediate at the present-tense first person. So is there anything else we can do?

Method 5: Mix it up
A more creative option might be to combine direct and indirect thought styles.

In the example below we begin with two sentences that use the italic style for the present-tense first-person thought, and we retain the thought tags to break up the text.

Then we move into roman text but cast the thought stream in the free indirect style, which matches the main narrative: third-person past tense.

The advantages of this style are as follows:
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• It’s flexible. The character’s voice is foremost throughout. The narrative distance shifts from the immediacy of the present-tense first person but is still close – we’re still in Vera’s head even when we’re in the third person.
• The italic doesn’t dominate, so the text is easy on the reader’s eye.
• Given that the thought stream is quite long, it still doesn’t feel invasive. The shift into free indirect style gives us a breather. This approach might therefore suit you if your character is having an inner rant and the inner turmoil feels overworked.
• We’ve retained the seamless shift back to the main third-person past-tense narrative comfortably.

Summing up
As with many sentence-level decisions in fiction writing, rendering thoughts is about style choices rather than a single prescriptive rule. Choose the solution that fits your story best. This might mean making different decisions at various points in your novel depending on what’s going on.

Consider combining approaches if you have longer thought streams and want to be sure of retaining reader engagement.

And, finally, avoid speech marks when it comes thoughts. They’re called speech marks for a reason and are best reserved for talking and muttering!

Cited works and related resources

• 3 reasons to use free indirect speech
• Dialogue tags and how to use them in fiction writing
• How to punctuate dialogue in a novel
• How to use apostrophes in fiction writing
• Playing with sentence length
• Playing with the rhythm of fiction: commas and conjunctions
• The Chicago Manual of Style, 17th ed. University of Chicago Press, 2017
• Unveiling your characters: Physical description with style
• Why ‘suddenly’ can spoil your fiction

Repetition of key words and phrases in narrative and dialogue can make the reading experience laborious. There are times, however, when saying something more than once works beautifully. It’s time to talk about anaphora.

What is anaphora?
Anaphora is the deliberate repetition  of words or phrases at the beginning of successive clauses for artistic effect. This literary device is often seen in poetic works and in speeches. It’s also common to see it in children’s books that have a rhyming element.

Anaphora – rhythm, emphasis and emotional back doors
First, repetition of words affects rhythm, which can evoke mood: monotony, boredom, excitement, frustration. Emotions transform a story from just words on a page to a reader experience. Plus, rhythmic writing is memorable and digestible, which helps your reader get under the skin of your novel.

Second, anaphora can be used for the purpose of emphasis. We notice repetition and, while it can jar when not used purposefully, deliberate repetition helps your character or narrator to drive a point home.
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Third, anaphora is one of a range of tools that will help you keep your writing tight but emotionally rich. Repetition is used purposefully so that the reader understands what the character is feeling, but via a literary back door.

Anaphora and your fiction’s narrative
Reading isn’t just about ingesting words. It’s about experiencing a sense of place and mood. There are different ways in which a writer can help a reader engage with a character and their story.
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​1. You can tell them what a character’s feeling:

​2. You can show them what’s being felt with action beats:

3. You can nudge them by playing with the rhythmic structures, of which anaphora is one:

None is wrong or right but relying on only one could render your prose dull. Experimenting with different techniques can enrich your narrative.

Anaphora and your fiction’s dialogue
We often use anaphoric constructions in everyday speech, and the fiction writer seeking to mimic that naturally shouldn’t fear using them in dialogue. Here are some examples:

​Note how the repetition adds emphasis and heightens the emotion.
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Take example (1). The anaphora helps us to feel the character’s frustration and hurt. We don’t need an action beat or dialogue tag to tell us this. There’s no need for the narrator to interject with an explanation. We don’t even need to use italic to nudge the reader towards where the emphasis should be placed in our mind’s ear. The anaphoric speech does it all for us.

Here are examples of how the passage might look with extraneous information:

Used purposefully, anaphora can help writers declutter their dialogue. Readers don’t just focus on the words in the conversation: they also do their own emotional imagining. That can be a more rewarding way of engaging with the story than being told what the character must be feeling.

Anaphora, memorability and overuse
Anaphoric constructions are rhythmic, which makes them memorable. That’s why politicians employ them in their speeches when they’re trying to rally the masses, and why children’s book authors use them to help young readers engage with their stories.
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Look how Julia Donaldson uses it to gorgeous effect in The Magic Paintbrush:

Still, in a novel, that memorability can work against the writer. If you overuse deliberate repetition, it could become an irritant instead of an engagement device. Readers will view it as a writing pattern, not a writing tool.

As with any literary device, think about peppering rather than littering your prose with anaphora. That way, you maximize the impact. It becomes just one literary device among others that makes your prose interesting.
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When repetition isn’t a literary device
Sometimes an author can get so carried away with writing that they don’t notice they’ve repeated words. This can make the prose clunky to read. After your first draft, revisit what you’ve written. You might even like to read it out loud or play it through an onboard narration tool on your computer.
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Anaphora is deliberate repetition. It serves a purpose – to evoke emotion, drive emphasis, or nudge readers towards their own emotional imagining. If multiple uses of a word or phrase aren’t serving artistry, recast the sentence.

​Summing up
Anaphora is one device among several that has a place in the novelist’s toolbox. I’m not advocating removing description or action beats – not at all. Rather, I’m suggesting you might like to experiment with anaphora here and there in your fiction.
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If you enjoyed this post, check out my other articles on sentence-level mastery.

• 3 reasons to use free indirect speech in crime fiction
• Dialogue tags and how to use them in fiction writing
• How to punctuate dialogue in a novel
• How to use apostrophes in fiction writing: A beginner’s guide
• Playing with sentence length in crime fiction. Is it time to trim the fat?
• Playing with the rhythm of fiction: commas and conjunctions
• Unveiling your characters: Physical description with style
• Why ‘suddenly’ can spoil your crime fiction: Advice for new writers

Novels and screenplays are two very different art forms. When a story is presented to a reader as if it were something being watched in a cinema or on TV, the book begins to wobble.

Great screenwriters can be great novelists, but being the former doesn’t guarantee the latter.

Description and dialogue
When a novelist approaches their story as if it’s going to be watched, the narrative and dialogue can become overwritten.

In TV shows and movies, characters do lots of quite mundane things – walking into and out of rooms, opening and shutting doors, scratching their heads, putting the kettle on, wringing their hands, frowning, standing up, sitting down, walking over to windows and gazing out of them, picking up tea cups or beer bottles and taking a sip or a slug.

They say hello and goodbye, and hmm, mmm, er, um and aah as they talk to each other and themselves.

All this stuff happens quickly and provides a backdrop to the main action and dialogue. Sometimes there’ll be a backing track to assist with mood creation.

Some of that mundane stuff can go into a novel, but when it’s replicated in full it can be tedious to read and does nothing to drive the novel forward.

Example: taut description and dialogue in a novel
Here’s a scene from Harlan Coben’s Don’t Let Go (Penguin Random House, 2017, p. 201). There are 122 words.

Example: description and dialogue in a screenplay
If we were watching that on TV, we’d be shown a great deal more.​

• We’d the see colour of the garage, the material it’s constructed from, the car pulling up and stopping.
• The driver would switch off the engine, then both men would undo their seatbelts, exit the car, close their doors and walk to the garage. One would open the side door and they’d both walk through as the door closed behind them. Then they’d walk down the steps, reach the door of the basement and open it.
• Once in the room, David would flick the light switch, walk over to the safe, bend down, move the dial, left, then right, then left again.
• The camera might flip from the concentration on his face and the beads of sweat on his forehead to the way his trousers pull down over his backside as he bends.
• We might watch and hear his laboured breathing or the slight grunt he lets out as he works.
• He might scratch his face, touch his hair, purse his lips, or look up at the other man (Nap).
• Nap, meanwhile, would be doing a bunch of things with his own body.
• As for the conversation, either man might sigh, pause, stammer, belch or cough at any point, and at no time would it moderate the pace of the film because the camera can show us many of these things simultaneously.

In his book, Coben omits almost all of that.

Instead, he lets the reader do the work. Good choice because all that stage direction would be boring to read. It could take a page to get through it all, maybe two, and none of it would drive the novel forward.

He gives us just enough to imagine the setting in our mind’s eye, then gets down to business with the interesting elements of the story.

He and we know that no one’s walking through doors spectre-like; they need to be opened and shut. No one’s leaving the car running; the engine will be switched off. And natural speech invariably includes noise and pause.

Example: overwriting in a novel
Here’s my mangled example of how that might have looked if the detail of the screen version had been written into the novel. There are 421 words.

Word dump
Writers who choose to write novels for viewers rather than readers risk adding ten, maybe twenty thousand words to their books that don’t need to be in there.

I’m not advocating removing description; I’m advocating writing for the page. That means making sure that the description is relevant rather than suffocating, enriching rather than boring.

If you have pages of characters making small talk about how they take their coffee over the noise the kettle’s making, that small talk needs to be central to the plot. So does the whistle of the kettle. And if it takes 500 words to get your character out of their car, there needs to be a reason for that.

If that information is just filler, give your reader the nudges they need and dump the rest into a box for when you write the screenplay version. Your director will the delighted! 

Viewpoint characters
Viewpoint can unravel when a novelist approaches their story like a screenwriter.

When a novelist selects a viewpoint character for a section or chapter of their book, the reader will experience the story through that character’s perspective – what they see, smell, hear, touch and think.

Viewpoint characters allow the reader to immerse themselves in the moment, and for that reason they’re tremendously enriching.

Example: viewpoint on the screen 
Imagine watching this short scene on TV:

1. One of the characters, Matt, ducks under a hedge. We seem him grimacing, shutting his eyes tightly. Then the camera cuts to a close-up of the thorns in the hedge pressing into his head. Perhaps there’s a trickle of blood down one side of his neck.
2. The camera stays with Matt and we see him mouth the word ‘bitch’.
3. We hear the clip-clopping of heels, and the camera moves to a lone woman on a footpath in the garden – Adriana. She speaks into her phone, saying, ‘He can’t have gone far. Find him and take him out,’ then rubs her throat. She continues to talk, telling the person on the other end of the line that she’d had a skinful the previous night and is furious about Matt’s interference, which is all she needs because she feels like she has cold coming on.
4. The camera cuts to another character, John. He’s clad in black. We hear him reply to her, telling her not to worry, then watch as he peeks over a wall and sees Adriana.
5. The view shifts to Adriana. She’s putting her phone in her pocket. Her expression is one of anger and frustration.
6. We go back to John. He pulls down a balaclava and moves stealthily towards an area at the back of the house. He’s almost invisible in the darkness of the night but we see him in the shadows because the camera shows us where he is.
7. Now it’s back to Matt. He’s still hunched up in the hedge, eyes wide, body still.
8. The camera zooms out so that we can see Adriana moving ever closer to where Matt’s hiding. She’s getting nearer.
9. The view moves in on Adriana. We see her flinch and purse her lips. She hobbles just a little, then bends to adjust her shoe. The camera view tilts down to her feet and we see the redness of the skin where it’s rubbing against her stilettos.
10. The camera cuts to Matt, still in the hedge. But now he’s smiling, enjoying Adriana’s discomfort.
11. Notice that the viewer can’t know what anyone’s thinking unless we are told through dialogue or facial expression. Gesturing will fill in the gaps. A soundtrack will also create mood.

Example: confused viewpoint in a novel
What some beginner writers do is render the scene in a way that partially mimics the screen version. That’s because they’re familiar with how stories are presented on the TV or in film.

The problem is that there are multiple viewpoints that force the reader to bounce from one character’s experience to another. We never invest in Matt, Adriana or John because as soon as we try to immerse ourselves in the experience of one of those people, we’re dragged into the head of another.

The result is a wonky hybrid of novel and screenplay. We know what everyone’s doing, thinking and seeing. It rips out the tension and destroys the structure of the scene.

Example: singular immersive viewpoint in a novel
If, however, the writer commits to the viewpoint of one character, the prose is very different. In this version, we lose John completely. Adriana is visible but only from Matt’s perspective. We don’t have access to her thoughts, only what Matt thinks might be going on in her head based on what he knows, sees and hears.
​
It’s shorter, certainly, but the tension is back and the writing is tighter.

Summing up
If you’re at the start of your writing journey, take care to craft words for the page, not for the screen. Keep the boring stuff out, even if it’s realistic. You’ll reduce your wordcount but enhance reader engagement.
​
Look to books written by your favourite novelists for inspiration on how to build a beautiful page, rather than the Netflix adaptations. Your writing will be all the better for it, I promise.

Will your reader immerse themselves in your crime novel’s setting? Will the world you’ve built make sense, even if it’s a work of fantasy? And is it coherent? If you’re not sure, create a wiki.

A world-building wiki will help you keep track of your novel’s environment and the rules that govern it. And that will go some way to protecting your plot and maintaining a logical narrative.

‘But I write crime, not fantasy ...’
Even if your novel’s setting is the world as we know it right now, a world-building wiki is still useful.

I live in a hamlet in Norfolk (the UK one). Some of the things I have to deal with in my day-to-day life are different to those of friends who live only ten miles away in the city of Norwich.

How does all of this relate to fiction writing?

​One of my author clients bases his books in the Colorado Rockies. I know the lie of the land – how the weather affects the local population on a seasonal basis, how the pine smells in the spring, how the mountain passes are treacherous in the winter.

Then there’s the town where the sheriff’s office is located. And it is a sheriff rather than a chief constable who’s in charge of this fictional county’s law enforcement. I know about the guns people carry, the idiomatic turns of phrase they use, and where they tuck their chewing tobacco when they speak.

I live five thousand miles away and have never visited this region of the US, and yet I swear if I drove into that town with a flat tyre, I could locate the garage and a find place to grab a latte while the mechanic was fixing my car – without having to ask a soul.

And that’s because my author is a great world-builder.
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He writes crime thrillers, but he never forgets that most of his readers aren’t cops; that many don’t even live in the US, never mind near the Colorado Rockies; and that no one lives in Rocky Points … because he made it up.

Environments of the not-now and the not-here
Crime fiction is as versatile a genre as any other. For not-here, think about Chris Brookmyre’s Places in the Darkness. The Ciudad de Cielo space station makes the Colorado Rockies seem like a mere hop. It’s crime fiction, but spacey!

For not-now, how about C. J. Sansom’s Shardlake series. It’s crime fiction but the Tudor world in which our lawyer-detective operates bears little resemblance to that of a modern detective.

And then there’s China Miéville’s not-here and not-now The City & The City. It’s a richly gritty world of hardboiled crime fiction where things don’t work in quite the same way. However, the narrative feels utterly reliable.

All three authors are fine crime-writing world-builders, and their plots never unravel because the worlds they’ve shown us work.

Your wiki and your plot
Not everything in your wiki has to end up in your book, but all of the information will help you keep track of who’s who, what’s where, and how. That means you can keep the environment(s) in which your story is set coherent.

Furthermore, if you decide to write a series, your wiki will help you maintain consistency across books. Even if you switch to a new location, even a new planet, and different rules come into play, it’s a space in which you can record the additional information and keep yourself on track.

Let’s look at some of the elements you might include in your crime wiki.

Physical environment
Where does your story take place and how will the geography, geology and climate play with your plot? Does the landscape or the weather restrict or empower your characters, and if so, how?

Real or fantastical, every world must obey its own scientific laws. Continuity is key, and your wiki will help you stay on track.

Imagine your protagonist’s partner dies because the paramedic’s oxygen tank is empty, but they live on a world where the population breathes mainly nitrogen. Even your characters’ inhalations can blow a hole in your plot if you don’t keep track of the rules of your physical environment.
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If you’re setting a story in a real place that you’ve not visited, the wiki is where you record the details you’ll need to stop pedantic locals getting the hump when your hero sprints from the Tube station at Amersham to the next stop on the line. Chalfont & Latimer looks close by on the London Underground map, but trust me, it’s not for sprinting. Embankment to Charing Cross, yes!

Culture, language and faith
Use your wiki to record the ideas, customs, belief systems and social behaviours that distinguish your world, and how those will impact on your characters. Record also how your characters speak, and whether they are out of place in the setting, or fully integrated.

How will you reflect the way people speak in your world? Do people from the region in which the novel’s set have a particular idiom or dialect, and will you express this just through dialogue or in the narrative too?

Will you offer nudges here and there or include it consistently and heavily throughout the book?
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It goes without saying that if you include phrasing in a language you’re not fluent in, get it checked by someone who is. Google Translate is not the tool of choice here.

Rules of governance
Record who’s in control and how the rule of law works in your novel’s setting. If you’re mimicking reality, there might be variations not just between countries but also between states, counties, provinces or municipalities.

Who makes the law? Who upholds it? What powers do they have? What are their titles? Who are they accountable to? What are the checks and balances that restrict them? And what does sentencing and punishment look like in the world you’ve created?

How about the rules of engagement and the customary notifications given to characters apprehended by law enforcement? If a right-to-silence warning is given to a suspect arrested in the UK, and it’s referred to as a Miranda warning, your narrator’s reliability will be compromised. The term ‘caution’ is used in this neck of the woods.

Make notes about the way the jurisprudence system works, and the rights of your world’s citizens in the locations you situate them. For example, time and place will determine how long a person can be held without access to legal representation, and how they might be punished if they’re found guilty of a crime.

If your story is taking place in a fantastical setting, you can decide how all of this works. Still, your wiki will ensure there’s continuity in the way you apply your fictional rule of law to your characters.

Science, technology, engineering and medicine ... and guns
Your wiki is the perfect place to record essential information about science, tech and weaponry – what it is, how it works, who has access to it and what it’s used for.

If you’re going for authenticity, make notes about how it works in the real world. How heavy is a Glock 19, and can a suppressor be attached to the barrel? What noise does a suppressed gun really make – is it just a pop or something louder?

Years ago, I read a novel by a very well-known fantasy and horror writer. One of the subplots hinged on the DNA of a set of identical twins – one egg, one sperm, one zygote, which had split into two embryos. They had almost identical DNA. Only they didn’t because our twins were different sexes. That meant they were fraternal, not identical. The only thing they’d shared was a womb. A technical error pulled the plot to pieces.

Food, drink and dress
What do people eat and drink in this world, and how do they dress?

Are there foodstuffs or materials that are restricted, impractical, unaffordable or impossible to access for some or all of the characters in your world?

Does what people eat and how they dress indicate something about their status, their identity, their belief system, and what are the norms and rules surrounding their choices?

Even if this information isn’t integral to the plot, it can still help your reader immerse themselves in your narrative as they experience the colours, textures, tastes and smells of the world in which your characters are moving.

Heterogeneity in homogeneity
As with real life, just because a group of people share a location, a job, a faith, doesn’t mean they’re all the same.

Unless homogeneity is central to the plot, it can suck the soul from a novel because it’s unusual.

Any other quirks
Record information about any other quirks that are story-specific in a miscellaneous section.

I nearly came undone with my own writing when embarking on a piece of flash fiction centred around where I live in Norfolk. During my research into pheasant shooting, I found out that my wee tale had come undone before I’d put a word on the page.

Initially, I’d centred my plot around a crime being ignored during the summer because of the gunshots from legal pheasant-shooting parties. ​

Summing up
You can include whatever you need to in your wiki. Fundamentally, it’s about consistency and continuity, such that your plot isn’t plundered because you forgot something crucial about your world and how it works.
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More than that though, a reliable world is a believable world, even if it’s completely fabricated. When your readers feel like they can visit without having to ask where to grab a cuppa, you know you’ve built something beautiful.

Readers want to know what characters look like. Writers want to show them. Here are some tools that will help do it with subtlety rather than a sledgehammer.

We like to know what characters look like because it allows us to picture them in our mind’s eye. That helps us invest.

The author wants us to invest in them, immerse ourselves in their journey, because then we’re more likely to keep on reading.

Still, no reader wants all that information hurled at them as if they’re reading a shopping list, and certainly not in a way that’s cliched or mundane. That’s nothing more than an information dump.

Here are some ideas for how you might unveil your characters’ physical descriptions in ways that are relevant and interesting. I’ve used examples that I’ve enjoyed from published works of crime and speculative fiction.

First things: Pick and choose what to tell
I said above that readers like to know what characters look like. Actually, we don’t necessarily need this detail to immerse ourselves in a character’s experience.

I’ve just finished reading I Am Missing by Tim Weaver. I love the David Raker series, and have read most of the books in it. I can’t recall whether and where Weaver has given me a physical description of his missing-persons investigator, but he certainly didn’t in I Am Missing. And you know what? I didn’t care a jot.

Weaver uses first-person past-tense narratives, which means we uncover the mystery with Raker. We see what he saw, wonder what he wondered, run when he ran. His fear, pain, shock and relief are ours. That’s where the immersion comes, rather than in knowing that he’s X feet tall or has hair the colour of whatever.

Which is to say, you might not need to tell us about the physical appearance of a character to draw us deep into the story.

And even if you do want to give your readers a sense of what a character looks like, we don’t need to know everything. Tell us what’s interesting, what gives us an insight into the way they think or feel, or things they notice that will be relevant later in the story.

Green eyes might be more interesting if they’re surrounded by bags that show tiredness, or creped lids that give a clue to the character’s age. Long elegant fingers might be more deserving of a mention if the owner picked away at their cuticles and made them bleed, perhaps because of anxiety.

Choose the right space
If you decide you want to put a character’s physical traits in front of the reader in one fell swoop, you could follow Roger Hobbs’s approach. Ghostman is a gritty, punchy thriller. Hobbs’s writing is fast and taut.

Five pages into the novel (p. 8) we’re given a description of Jerome Ribbons. Hobbs fires a lot of information at us – skin, height, weight, strength. This is no shopping list, though.

Ribbons is about to carry out a casino heist, and Hobbs uses a description of the character’s physical traits to show us that he’s physically and mentally capable of the crime.

It’s a case of the right words in the right space.

​Show us through another character’s eyes
There’s no better time to show what someone looks like than when a viewpoint character sets eyes on them. We’re already in the viewpoint character’s head, thinking and seeing with them. Their observations are reliable, and it feels natural for the reader to be confronted with descriptions of what’s visible, and why it’s noticeable.

Here’s another excerpt from Ghostman (pp. 31–2).

Jack is the protagonist, and the viewpoint character in this chapter. We see what he saw, and know what he knew. More telling, we learn something about how this character’s appearance belies his nature.

Make your character self-reflect
A viewpoint character’s self-reflection is another useful tool for character description, especially when it includes contrast … that was then, this is now. We don’t feel like we’re reading a shopping list. Instead, the details tell us a story of change – whether that is positive or negative.
​
In The Wife Between Us (p. 11), Greer Hendricks and Sarah Pekkanen weave Vanessa’s current hair colour, height and weight into a narrative about the challenges she endured when her marriage to a wealthy hedge-fund manager broke down.

Think about what you do when you look in a mirror.
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• I don’t think: there’s a woman with brown hair with an orange streak in it. I think: I need my roots doing because there’s a grey stripe at the hairline that’s really stark against the brown hair and orange streak.
• I don’t think: there’s a woman with blue eyes. I think: I need to get a good night’s sleep tonight because my eyes look bloodshot, more so against the blue irises.

If your character is seeing themselves reflected in a window or mirror, have them notice things about themselves naturally.

Create an out-of-place setting
Might you set a character’s description in a scene where they look out of place?
Philip K. Dick doesn’t use any clever descriptors for Bill Black in Time Out of Joint (p. 19). Instead, the interest comes from how his manner of dress, hairstyle and gait appear old-fashioned to the viewpoint character, Ragle.

It’s less a case of what he looks like than why he looks strange. No matter – the reader knows what they’re looking at.

Show us the viewpoint character’s emotional reactions
Describing how another character’s appearance makes the viewpoint character feel is another trick.

In Bad Luck and Trouble (p. 32), Lee Child uses rather mundane adjectives to describe Neagley, but the emotional impact on the plucky and usually granite-like Reacher, and Child’s typically no-nonsense sentence structure make this description anything but dull. 

​In the above example, Reacher feels awkward. You might use other emotional reactions as a way to open the door to natural-sounding physical description: envy, disgust, desire, for example.

Unveil through dialogue
Character descriptions needn’t come solely through the narrative. Dialogue is perfect for unveiling too because it pushes the details front and centre.
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In I Am Missing (p. 13), Tim Weaver constructs a discussion between Raker, the protagonist investigator, and his client, Richard Kite. Weaver uses the conversation to show the scarring on Kite’s face.

Of note here is that the author chooses to give us little else about what Kite looks like – hair or eye colour, for example. It’s clever because this character is suffering from dissociative amnesia – unable to recall large chunks of information about himself. He is lost.

The author keeps such tight control over the physical description that we are drawn deeper into Kite’s loss of self, and Raker’s struggle to find any clue to who he is. As I read, he remained almost faceless in my mind’s eye. All I could picture was the harm he’d suffered.

Writers can and should be picky about what they choose to include, and omit, in order to draw a picture and evoke a mood.

Summing up
Do your best to avoid descriptions of characters that read like shopping lists or police reports. Instead, wrap the details around emotions, contrasts, and journeys of change.

​See you next time (said the blue-eyed fiction editor with a bob, who wore size-nine shoes and was five foot eight).

Cited works and further reading

• Greer Hendricks and Sarah Pekkanen, The Wife Between Us. Pan, 2018
• Lee Child, Bad Luck and Trouble. Bantam Books, 2011
• Louise Harnby, 3 reasons to use free indirect speech in your crime fiction
• Louise Harnby, Playing with the rhythm of fiction: commas and conjunctions
• Louise Harnby, Playing with sentence length in crime fiction. Is it time to trim the fat?
• Louise Harnby, A beginner's guide to narrative point of view in crime writing
• Philip K. Dick, Time Out of Joint. Vintage, 2002
• Roger Hobbs, Ghostman. Corgi, 2014
• Tim Weaver, I Am Missing. Penguin, 2017

Apostrophes confound some authors. Not knowing how to use them doesn’t mean you’re a bad writer, but getting them wrong can distract a reader and alter the meaning of what you want to say. This guide shows you how to get it right.

What does an apostrophe look like?
The apostrophe is the same mark as a closing single quotation mark: ’ (unicode 2019).

This is worth remembering when you use them in your fiction to indicate the omission of letters at the beginning of a word. More on that further down.

What do apostrophes do?
Apostrophes have two main jobs:

1. To indicate possession
2. To indicate omission

And sometimes a third (though this is rarer and only applies to some expressions):

3. To indicate a plural

​1. Indicating possession
The English language doesn’t have one set of rules that apply universally. However, when it comes to possessive apostrophes, the following will usually apply:

Add an apostrophe after the thing that is doing the possessing.
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• If there is one thing – one noun – an s follows the apostrophe.
• If there’s more than one noun, and the plural noun is formed by adding an s (e.g. 1 horse; 2 horses), no s is required after the apostrophe.
• If there’s more than one noun, and the plural is formed irregularly (e.g. 1 child; 2 children), an s follows the apostrophe.

Possessive apostrophes and names
Names can be tricky. The most common problem I see is authors struggling to place the apostrophe correctly when family names are being used in the possessive case, even more so when the name ends with an s.
​
Here are some examples of standard usage to show you how it’s done:

Note that in the Melanie Fields singular-possession example, there are two options. Both are correct but some readers will find the second more difficult to pronounce because there are three s's a row.

Hart’s Rules (4.2.1 Possession) has this advice: 'An apostrophe and s are generally used with personal names ending in an s, x, or z sound […] but an apostrophe alone may be used in cases where an additional s would cause difficulty in pronunciation, typically after longer names that are not accented on the last or penultimate syllable.’

If you're unsure whether to apply the final s in a case like this, use common sense. Read it aloud to see if you can wrap your tongue around it, and decide whether the meaning is clear. Then choose the version that works best and go for consistency across your file. Pedantry shouldn't trump prescriptivism in effective writing.

2. Indicating omission
Indicating omission when one word is created from two
In fiction, we often use contracted forms of two words to create a more natural rhythm in the prose, particularly in dialogue. The apostrophes indicate that letters (and spaces) have been removed.
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Common examples include:

Indicating omission at the beginning, middle and end of single words
We can use an apostrophe to indicate that a letter is missing at the end of a word (dancing – dancin’), the middle of a word (cannot – can’t) and the beginning of a word (horrible – ’orrible).

Start-of-word letter omissions are commonly used in fiction writing to indicate informal speech or a speaker’s accent.

Make sure you use the correct mark. Microsoft Word automatically inserts an opening single quotation mark (‘) when you type it at the beginning of a word because it assumes you’re using it as a speech indicator.

Apostrophes are ALWAYS the closing single quotation mark (’) so do double check if you’re indicating omission at the start of a word.

Indicating omission in numbers and dates
Plural numbers don’t usually require an apostrophe because there’s no ambiguity. In fiction writing, it’s common to spell out numbers for one hundred and below, but even when numerals are used, no apostrophe is needed for plurals.

Omission-indicating apostrophes at the beginning of dates are acceptable according to some style manuals. In the example below, the 1970s is abbreviated. It’s conventional in UK writing to follow the NHR example below.
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In fiction, however, you can avoid the issue by spelling out the dates. This is universally acceptable, and my preference when writing and editing fiction.

3. Indicating a plural with an apostrophe
When indicating the plural of lower-case letters – for example, if you want to refer to two instances of the letter a – it’s essential to use an apostrophe because the addition of only an s will lead to confusion.
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In the non-standard examples below, you can see how the plurals (in bold) form complete words, resulting in ambiguity.

For that reason, it’s considered standard to use an apostrophe (see The Chicago Manual of Style Online 7.15 and New Hart’s Rules 4.2.2).

When indicating the plural of upper-case letters, the apostrophe would be considered non-standard because there’s no ambiguity.

Avoiding erroneous apostrophes and possessive pronouns
Possessive pronouns are the bane of the apostrophe novice’s writing life, especially its!

The following possessive pronouns NEVER need an apostrophe: hers, theirs, yours and its.

• it’s = the contracted form of it is (or it has)
• its = the possessive pronoun

​If you’re unsure whether to insert an apostrophe in its, say it out loud as it is. If it makes sense, you need an apostrophe; if it doesn’t, you don’t!

Avoiding erroneous apostrophes in plural forms
The apostrophe novice can fall into the trap of creating plural forms of nouns by adding an apostrophe before the final s.

Summary
I hope you’ve found this overview useful. It isn’t exhaustive – there are entire books about apostrophes. Fucking Apostrophes is one of my favourites.

However, when it comes to fiction writing, it’s unlikely that you’ll need to worry about more than the basics covered here.

If you’re stuck on where to stick your apostrophe, feel free to ask me for guidance in the comments.

Further reading

• Fucking Apostrophes (Simon Griffin, Icon Books, 2016)
• How to punctuate dialogue in a novel (article and free booklet)
• Punctuating dialogue in fiction (video series on my YouTube channel)
• New Hart’s Rules (Oxford University Press, 2014)
• The Chicago Manual of Style, 17th ed. (University of Chicago Press, 2017)

​In this article, I offer 12 tips on how to make your book file editor-ready.

Interior book design is something that should be carried out after your book’s been edited, not before.

If you’re creating a printed book, post-design page proofs are perfect for the proofreader because they can check not only your spelling, punctuation and grammar but also the layout.

Page proofs are either hard-copy or PDF versions of the book that are laid out exactly as they will appear in the final printed version.

You and your proofreader will be looking at what the reader would see if they were to walk into a bookshop, pull the title off the shelf and browse through the pages … almost. The proofreader’s job is to ensure that any final errors and layout problems have been attended to before the book is printed.

For a comprehensive overview of what needs to be attended to when proofreading designed page proofs, read this: Proofreading checklist: How to check page proofs like a professional.

With copyediting (and proofreading raw-text files for digital books), it’s a different story ...

Working with raw-text files
If you are asking a professional editor to work on the raw text of your book, follow these 12 recommendations to ensure that the file is editor-friendly.

The good news is this: it means less work for you, not more, because you’re not having to design anything … not yet, anyway.

1. File format
Most professional fiction editors work in Microsoft Word. That’s because, despite the odd glitch, it’s still the best word-processing software on the planet.

It has a range of excellent onboard tools that help your editor style the various elements of your text consistently, and quickly locate potential problems that might need fixing.

Word is compatible with a host of macros that complement the editor’s brain and eye. That means they can add an extra level of quality-control to the edit efficiently.

Even if you’ve written your book in a different program – for example, Scrivener, Google Docs or Apple Pages – place the text in a Word file before you send it to your editor. You’ll get a better-quality book edit, I promise.

2. Number of files
Unless you’ve agreed with your book editor to work serially – i.e. on a chapter-by-chapter basis – create a single master file that contains the full text of your novel.
If you send them 75 separate chapters, all they’ll do is combine them into one file … after they’ve finished weeping with frustration.

Editors want to ensure that your book is consistent – that Kathyrn doesn’t become Katherine, Catherine or Cathryn. There are Word plug-ins that can help them identify problems like this efficiently but they’re only effective if the editor is working with a single file.

The same applies to ensuring that the various elements of your text are formatted consistently. For example, it’s conventional for the first paragraph in a chapter or section to be full-out (not indented). Your editor can use Word’s styles palette to define the appearance of a first paragraph.

Once the style has been set, it’s a case of applying it to every relevant paragraph in the file. If they don’t have a master file to work with, they’ll have to create a new style for each one of your 75 chapters or import that style for the same.

Fiction editors love master files, and they will love you if that’s what you provide.

3. Fonts
You might have decided to use an unconventional font for your book interior. You’re perfectly entitled to use any font you choose ... just spare a thought for your editor’s eyes.

When it comes to the editing stage, stick to something like Times New Roman, size 14. It’s a serif font, which means it’s easy on the eye. The less your editor struggles to read the text, the better the quality of their work.

4. Colours
I recommend you use black text on a white page. Again, it’s about readability.
​
The white text on the coloured blocks below certainly stands out, and the contrast is visually appealing, but for editing purposes it’s a challenge.

A couple of years ago, I was asked to copyedit a fabulous book for an indie author. The pages were black, the text pink. The first thing I asked him – no, begged him – was for permission to change the file’s appearance to something more conventional.

He agreed to save the quirky colourway for the design stage and I was immensely grateful. So was he. I’d have had to increase my price because I would have edited more slowly.

5. Paragraphs
Open any novel on your bookshelf and it’s likely you’ll see a text layout something like this:

Those indented paragraphs are not made using the tab key. Instead, use Word’s ribbon to create proper indents.

To find out how to create a body-text style with proper indents, watch this video tutorial: Self-editing your fiction in Word: How to use styles.

6. Spacing
At line and copyediting stage, don’t worry about how many pages your text covers. Instead, give your editor a file with the lines spaced so that the text is easy to read. Setting the line spacing at 1.25 or 1.5 works well for a font size of 12 or 14.

The line spacing function can be located by right-clicking on text and selecting PARAGRAPH. A window will open. Make sure you’re in the INDENTS AND SPACING tab. Then amend the LINE SPACING field.

7. Chapter headings
Your editor will adore you if you assign your chapter headings with one of Word’s heading styles:

You can even modify the style so that it automatically starts on a fresh page.
Right-click on the heading style, select MODIFY, then FORMAT, then PARAGRAPH. A window will open. Make sure you’re in the LINE AND PAGE BREAKS tab. Check the PAGE BREAK BEFORE box.

Why is this useful?

• It means you won’t need to hit the return button 23+ times to get the cursor to the top of the next page when you begin a new chapter.
• You’ll provide your editor with a quick way of ensuring that all chapters are listed chronologically because they’ll appear in a list in Word’s Navigation menu. If your chapters are numbered, any problems will be easy to identify.

8. Page numbers
In a raw-text work of fiction, there’s no need for page numbers or other headers and footers.
​
Word records the page number in the bottom-left-hand corner of the screen of a PC, and that’s what an editor will refer to if they need to direct your attention to a specific page.

If you plan to upload a later version of your file for ebook creation, your page numbers will need to be removed anyway.

If you’re printing, save the page numbering for design stage.

9. Section breaks
I recommend introducing three asterisks (***) to indicate a section break. You can change them at design stage of course, but they’re handy at editing stage because your editor can see that you intend for there to be a section break.

Why not just have a line space? Because sometimes a writer will accidentally hit the return button twice. Your editor will have to spend time working out whether the break is intended rather than focusing on the flow of your text and any errors that need correcting.

10. Pictures/images
If your editor needs to check copy against images and their captions, consider placing these in a separate file.

Images, especially high-resolution ones, will increase the size of your book file massively, and slow down refreshing when the editor saves. And your editor will save once every few seconds.

Sounds bonkers, doesn't it? But the editor who doesn't save regularly is the editor who finds they've lost a precious half-hour's worth of editing because there was a power cut, or a hurricane, or the oven exploded, or whatever.

And when they come to email your edited file full of hi-res images, it will be so huge that they'll have to use an external cloud-based transfer service. The file will take an hour to load (unless they have rubbish broadband speed, in which case it will take two or three hours).

They'll do the transfer in the evening so that it doesn't slow them down while they're working, meaning their teenage kid will start moaning and giving them that look because Netflix is buffering or Minecraft won't load, or something equally devastating. Save us, I beg you. 

On top of all that, amendments, deletions, and additions to the text will cause your carefully placed images to shift into spaces you didn't intend. Better to leave image placement to interior-design stage. It'll save you and your editor time and tears.

​11. Manual tables of contents
If you've created a table of contents in a Word file prior to copyediting, there's a good chance that a chunk of your page numbers and some of the chapter titles will be wrong by the time your editor has finished. 

Of course, you can pay them to fix these too. But that could add an extra hour's work onto your bill. Worse, you'll be wasting your money because when the book's interior is designed, everything will change again.

I know this because when I proofread for publishers (and that means I'm working on designed page proofs that have been edited multiple times and designed by a professional interior formatter) the table of contents is always messed up.

Sort out your table of contents before you do your final design, not at copyediting stage. It'll save you money, I promise.

12. Manual index
I'm adding this one in for non-fiction writers, just in case you're reading.

If the page numbers against a table of contents get messed up during copyediting, the damage to an index is nothing short of catastrophic.

It's not just the page numbers, but the indexed entries too. Spellings might change, so might compound hyphenation. Some key terms will have been removed or changed. Others will have been added.

Indexing should come after proofreading, ideally, but certainly not at copyediting stage.

Summing up
These are just suggestions, not book law, editing law, any kind of law. However, your editor will love you if you make life easier for them, not because they’re lazy but because they want to focus on making your narrative and dialogue sing rather than formatting text so that it’s readable.

There’s absolutely a time and a place for great interior design, but pre-editing stage is not it. Save yourself the bother and keep it simple.

For more raw-text tidy-up tips, grab this free booklet: The Author’s Proofreading Companion.

Fancy watching a video instead? Here you go!

If you're a first-time writer, working out which editorial services you need help with and what you can do yourself can be tricky. Is proofreading enough or do you need additional assistance? A key question is: How does your reader dance?

Here's a free PDF booklet that covers the key issues. In it, you'll find guidance on:

• The different levels of fiction editing: developmental editing, line editing, copyediting and proofreading
• Which services you might need: including thoughts from Silo series author Hugh Howey
• Your readers' perspective: are they free-wheelers or pedants, and how might this impact on reviews and sales?
• What's possible at proofreading stage: why your proofreader isn't a magician

Click on the image below to get your free copy.

What is flash fiction and can its creation make us better writers and better editors?

​In July 2018, I wrote my first piece of flash fiction and submitted it to the Noirwich Crime Writing Festival’s flash fiction competition. Here’s what I learned.

What is flash fiction?
Think of a tiny story that packs a large wallop … that’s flash fiction. It’s not always called that. Some call it micro fiction, others nano fiction. I’ve also heard it called the shortie, short-short and postcard fiction.

How long is it? There’s no consensus other than it’s short ... very short. Some types of flash fiction have established word counts – the dribble with 50 words, the drabble with 100 words, and Twitterature – ­­no more than 280 characters. If Twitterature seems like a challenge, imagine writing it when the character-count limitation was 140!

So what are the key components and what can they teach writers of longer-form fiction?

1. Brevity – making every word count
Keeping things tight is one of the biggest challenges faced by many of the beginner novelists I work with.

Overwriting usually occurs because the author hasn’t yet learned to trust their reader. Will that single adjective be enough? Maybe another sentence that says a similar thing would be in order, just for clarification …

Often, it’s not a reflection of a writer’s ability to write, but about confidence. Getting the balance right comes with experience and not a little courage. A line editor can help with overwriting – they bring fresh eyes to the book, and can advise on what can safely be removed without damaging flow, sense, rhythm and tension, and in a way that respects style and voice.

Flash fiction helps writers practise the art of precision in the extreme. And when it comes to self-editing your novel, you can ask yourself this: ‘If this were a short story and my word count was restricted, is this the way I’d construct this sentence?’

The answer might be ‘No, but I’d be missing an opportunity to enrich the narrative and the dialogue in a way that’s best for my book.’ That’s a great answer. Still, the flash fiction writer is forced to be disciplined, and when it comes to writing longer works, that discipline will get you used to thinking in terms of making sure every word counts, and comfortable with removing those that don’t.

A limited word count also encourages writers to experiment with literary devices such as free indirect speech, sentence fragments, action beats, and asyndeton, all of which can facilitate brevity but enrich tension, immediacy, mood and rhythm. 

2. Structure – shaping the story
Stories need structure. No writer wants to get to the end of their novel only to realize that the denouement occurred ten chapters earlier. Sophie Hannah calls it ‘story architecture’, which I think is both a practical and a beautiful way of thinking about how a writer helps their readers experience a novel.

There are different ways to shape stories but the most common is the three-act structure. First, the beginning or hook that draws us in. Second, the middle where the confrontation takes place. This is where we come to understand the characters’ motivations and the conflict or obstacles in their way. Third, is the end where the denouement or resolution occurs.

Says Julia Crouch, ‘If you have any storytelling bones in you at all, you will more than likely, even subconsciously, end up with a structure like this.’

How does flash fiction help? Do you even need to worry about structure when you’re writing such a short piece of work?

Absolutely! No one will enjoy an 80,000-word novel that’s poorly structured. The same applies to 800 words. The only difference is that with flash fiction they’ll lose interest quicker.

Flash fiction is a story form in its own right. It’s not about pulling an excerpt from a longer-form piece of writing. Flash must have structure – a beginning, a middle and an end. Something must happen to someone or something, and readers must leave the story feeling satisfied, that the story is complete, that they’ve been on a journey, albeit a short one.

Without structure, it will descend into nothing more than an extract.

Perhaps flash is akin to poetry – squeezing big ideas into small spaces. That too, though, is good practice for the novelist, because it encourages writers to think about the discipline of shaping, and the journey that the reader will be taken on.

3. Strong endings – surprises and twists
There’s nothing more disappointing than a book that hooks you into turning page after page only to sag into a giant anti-climax.

‘Endings are so important to the reader and you will never please everyone,’ says Nicola Morgan. ‘Readers do want the end to feel “right”, though. They have spent time with these characters and they care what happens to them.’

How and when novelists decide to tie up all or most of the loose ends will depend on style, genre, and whether the book is part of a series, but there must be some sort of closure so that your readers aren’t left hanging.

Flash fiction is a challenge to write, but it’s a challenge to read too, particularly for those who love to get stuck into a world and the characters who move around within it.

It’s therefore an excellent format in which to practice packing a final punch, even if that amounts to just one or two sentences. This form of writing also allows writers to play with readers’ expectations of resolution in quirky ways.

You might decide to evoke a laugh, or a shudder, or shock, or a sense of poignancy, but the reader should feel something such that even though you’ve only written a few hundred words the story is memorable.

Here are some additional tips that you might consider if writing flash fiction appeals.

Flash fiction tips #1: Seek immediacy
Which tense will you use?

At the time of writing, I’ve written eight flash fiction stories, none of more than 900 words. In all but two I instinctively opted for the present tense. I didn’t notice my predilection until I reread them one after the other. It made me reconsider the two I’d framed in the past tense. I decided to see what would happen if I changed them.

I learned something. My narrative tension loses its piquancy when I write in the past. That’s not to say I wouldn’t use the past if I were writing a novel. However, for flash fiction, there’s no time to lose! I’m trying to close the distance between the reader and the viewpoint character so that the former is quickly immersed in the tiny world I’ve built.

The opposite might be true for you; there are no rules. But if your flash is flagging, don’t be afraid to experiment with tense and evaluate the impact.

Flash fiction tips #2: Characters and viewpoint
Given the space available, keep the story tight by sticking to one viewpoint character.
It’s easier to create immersion if you allow readers to get under the skin of a single person’s experience. That doesn’t mean there can’t be other characters in the frame, just that we see these others through the viewpoint character’s eyes.

You’ll likely need to omit anything about the character that isn’t necessary to drive the story forward. Novels include descriptions of the characters’ appearance and personality so that we can better visualize them and understand their motivations.
With flash, consider focusing only on those unique physical and emotional traits that nudge the reader towards the big reveal.

Flash fiction tips #3: Use the mundane
Play the what-if game. Take an object, or place, or personality attribute of someone you know, and ask what the story might be in another universe.

What if that old door in your friend’s hallway didn’t really go to the downstairs loo? What if that scribble you found on the inside of a library book had a more sinister connotation? What if your neighbour wasn’t quite who you believed them to be? What if your best mate’s boring job was just a cover story?

Sometimes the most wonderful clues to the theme of a shortie are hidden in plain sight.

4. The editor turned fiction writer – lessons learned
Writing and editing are two very different arts. I don’t believe that a good fiction editor must be a fiction writer. I do, however, think we need to understand the core components of fiction writing and what makes a book work, and be able to place ourselves in the shoes of the author and the reader.

Still, I’m (now) one of many fiction editors who also write fiction. Some of my colleagues have publishing contracts. Some are self-publishers. Some have agents, while others are seeking representation. Some of us write our fiction purely for pleasure.

​There are many roads, but we all agree on one thing: it has been good for us to sit on the other side of the desk – to be the writer, to be the one being edited. 

Louise reading 'Zeppelin'. Crime writer Elizabeth Haynes looks on.

The short story I wrote for Noirwich 2018 was a challenge for two reasons:

1. I’ve written non-fiction – several books, materials for online courses, this weekly blog, guest articles for magazines and newsletters, essays during my university days. But I’d not written fiction since I was in high school, and back then I wasn’t being judged on it.
2. The brief was to write 500 words of crime fiction related to Norwich or Norfolk. The last time I wrote anything with fewer than 500 words was when I constructed the bio on my website!

The amazing thing is that I made the final shortlist of three.

That, however, presented a new challenge. I was invited to Noirwich Live where the winner would be announced by New York Times bestseller Elizabeth Haynes. Would I read my story ‘Zeppelin’ to a roomful of people, mostly complete strangers?

The audience comprised fellow amateur writers, teachers of creative writing, published writers including Haynes, Merle Nygate and Andrew Hook, and most important of all, my daughter Flo and dear friend Rachel.

My knees might have been trembling as I took to the floor, but I got the job done and thought about what I’d learned from the experience.

Sharing takes courage
Writing fiction is one thing; sharing it with others is quite another. Even tiny fiction like mine. For some of us, it takes courage, especially when massive doses of newbie impostor syndrome are flowing through one’s veins.

And this is exactly how many of my author clients feel. Sometimes I’m the first person on the planet to see their work when they’re done with it. My experience enhanced my already deep respect for them, because now I know how it feels to share my fiction with others.

Editing is an honour
My own small venture has taught me what a privilege it is to be chosen by an author to edit for them. When they choose me or one of my colleagues, they take a leap of faith. They place trust in us to treat their words with respect and help them move forward towards their publishing goals.

Fiction is intimate
The nine stories I’ve written to date are really short. I’m at the beginning of my fiction writing journey. I have a lot to learn. But those stories are precious to me. Every one of them contains a bit of me, or of someone I care about, or someone or something that has made a mark on me in some way. They are not fact, but they are not completely made up either, and that infuses them with a level of intimacy.

In other words, fiction writing is personal.

It’s important that the fiction editor takes all of that into their editing studio and remembers it at every touchpoint of the project – an amendment, a query, a summary – and never forgets to say thank you.

​Further reading

• Julia Crouch. Five tips for keeping your readers gripped. Noirwich. 2018.
• Louise Harnby. 3 reasons to use free indirect speech in your crime fiction
• Louise Harnby. Playing with the rhythm of fiction: commas and conjunctions
• Louise Harnby. Playing with sentence length in crime fiction. Is it time to trim the fat?
• Louise Harnby. Shorts and Flashes. 2018
• National Centre for Writing
• Nicola Morgan. Write to be Published. Snowbooks. 2014
• Noirwich Crime Writing Festival

Dialogue tags – or speech tags – are what writers use to indicate which character is speaking. Their function is, for the most part, mechanical. This article is about how to use them effectively.

A dialogue tag can come before, between or after direct speech:
​

• Dave said, ‘That’s the last thing I expected you to say.’
• ‘That,’ said Dave, ‘is the last thing I expected you to say.’
• ‘That’s the last thing I expected you to say,’ Dave said.​

​​
Placed in between direct speech, tags can moderate the pace by forcing the reader to pause, and improve the rhythm by breaking up longer chunks.

Rather than give you a bunch of zombie rules that you’ll want to break about two seconds after you’ve read them, here are three guidelines to bear in mind when thinking about which tags to use, which to avoid, and when you might omit them altogether:
​

1. A good tag doesn’t trump the dialogue.
2. A good tag doesn’t repeat what the dialogue’s already told the reader.
3. A good tag doesn’t impair how natural the speech sounds.

Why said often works best, and when it’s not enough
The speech tag said  ‘is a convention so firmly established that readers for the most part do not even see it. This helps to make the dialogue realistic by keeping its superstructure invisible,’ say Mittelmark and Newman in How Not to Write a Novel (p. 132).

I agree, and I recommend you embrace it! If someone’s told you to avoid repeating said, head for your bookshelf and take a peek inside some of your favourite novels for reassurance.

If you deliberately try to avoid said, you run the risk that your writing will reflect that intention. If your reader is focusing on your avoidance, their focus is not where it should be – on your story.

Still, there will be times when you’ll want a tag that tells your reader about, say, the sound quality, the mood of the speech, or the tone of voice. Speech tags aren’t the only way to do this – for example, you could use action beats before the dialogue, or adverbial phrases after your tags – but few readers will complain if you use the likes of whispered, yelled, shouted, muttered or whined. Hissed is one that I rather like, though some writers and editors are less keen.

Even though said 's invisibility makes it harder to overuse, avoid the temptation to place it after every expression. Here’s an example of how it looks when it's been overworked (see, too, the final section in this article, ‘Omitting dialogue tags’):

Showy speech tags and underdeveloped dialogue
Showy tags can overwhelm dialogue. Since you’ve written your dialogue for a reason, that’s where the reader’s attention should be. When the tag is more visible than the speech, it’s a red flag that the dialogue, not the tag, needs enriching:

​Instead, we might amend the dialogue so that it conveys the preaching tone, and leaves the tag (said) with the mechanical function of indicating who’s speaking:

Showy speech tags and double-telling
Some speech tags are just repetitions of what the reader already knows – they double-tell. Asked and replied are two common examples, though these are used so often that they don’t fall into the showy category. For that reason, I don’t think you need to go out of your way to avoid these, though do take care not to overuse them.

Showier examples – such as opined, commanded, threatened – become redundant if you’ve got the dialogue right:

In the first three examples, it’s clear from the dialogue that an opinion, a command and a threat have been given. The speech tags repeat what we already know; we should consider whether said is a less invasive alternative.

In the fourth example, amazing and the exclamation mark (!) tell us that the speaker exclaimed, so again the showy tag is redundant.

It’s a question of style, of course. I’m not giving you rules but suggesting ways of thinking about the function of your tagging so that you keep your reader immersed in the spaces of your choosing.
​
Non-speech-based dialogue tags and the reality flop
Even if you decide you do want a more extravagant tag than said, take care when using verbs that are not related to the mechanics of speaking.

Examples include: smiled, gesticulated, ejaculated, thrusted, fawned, scowled, winced, smirked, sneered, pouted, frowned, indicated and laughed.

The physicality of these verbs will jar your reader and they immediately introduce an element of inauthenticity into the prose. They’re great words for describing what other parts of a person’s body can do, but are unsuitable for use as dialogue tags:

Try one of the following instead:

Alternatives to showy speech tags – more on action beats
Rich action beats can complement or even replace speech tags, and are useful if you want to keep your dialogue lean and are tempted to use a showy speech tag. Keep them on the same line as the speaker they’re related to.

Action beats let you set the scene so that the reader can fill in the gaps with their imagination while a character is speaking.

Here’s an example of dialogue with a showy speech tag – moaned:

In the alternative below, the reader can discern the moaning manner in which the speech is delivered because James’s discomfort is shown in the action beat preceding it:

Notice how the action beat is punctuated. There’s a full stop (period) after winced.

Neither of these examples is wrong or right. You might decide that you prefer one over the other. Rather, I’m showing you alternatives so that you can make informed decisions about how to make your writing engaging.

Using proper nouns in dialogue tags
If your fiction is gender binary (and it might well not be) and the genders are known to the reader, you needn’t repeat the speaker’s name every time they appear in a dialogue tag. You can use third-person singular pronouns: he and she. Clarity is everything here.
​
Notice how Alexander McCall Smith uses nouns and pronouns in his dialogue tags, and peppers the text with action beats so that the reader knows who’s speaking (The No.1 Ladies’ Detective Agency, p. 125):

​Omitting dialogue tags
If you’re confident your reader can keep track of who’s saying what in a conversation, you can omit dialogue tags altogether. Once more, it’s not about rules but about sense and clarity.

This will work best if there are no more than two characters in the conversation, and even then, most writers don’t extend the omission for more than a few back-and-forths before they introduce a reminder tag or an action beat.

Here’s an example from Peter Robinson’s DCI Banks novel Sleeping in the Ground (pp. 273–4). There are two characters in this scene: Banks and Linda. Robinson omits most of the dialogue tags in this conversation because it’s clear who’s speaking, but he keeps us on track with an action beat and a tag halfway through:

Summing up
When it comes to dialogue, remember the function of the tag: to indicate which character is speaking.

​Says Beth Hill, ‘These tags are background, part of the mechanics of story; they meet their purpose but don’t stand out. They let the dialogue take the spotlight’ (The Magic of Fiction, p. 166).

So, during the self-editing process:

• Check your tags to ensure they’re performing their indicative function rather than taking the spotlight.
• Position them to moderate pace and improve rhythm.
• Take care with non-speech-related tags.
  
• And support your dialogue with action beats so that said can take invisible pride of place.

Cited sources and further reading

• Alexander McCall Smith: The No.1 Ladies’ Detective Agency. Abacus, 2003
• Beth Hill: The Magic of Fiction. Title Page Books, 2016
• Howard Mittelmark and Sandra Newman: How Not to Write a Novel. Penguin, 2009
• Louise Harnby: How to punctuate dialogue in a novel (article)
• Louise Harnby: How to punctuate dialogue in a novel (videos)
• Peter Robinson: Sleeping in the Ground. Hodder & Stoughton, 2017

​

If you’re including authentic technical or procedural information in your crime writing, you’ll be wearing your research hat. Your story should come first, of course. However, be sure to get your facts straight before you decide if and how far you’re going to bend reality.

Procedure varies between region and country, and when your novel is set will also determine the relevance of the resources I’ve included. Still, even those outside your jurisdiction might spark an insight that drives your storyline further or deepens your characterization

Conversations and ride-alongs
My brushes with the law have been limited to bad parking. Still, I know a few coppers socially, and it’s to them I’d head for procedural guidance in the first instance.

If you know a police officer, a forensic anthropologist, a crime-scene investigator, a barrister, or whatever, ask them if you can pick their brains. They’ll have expert subject knowledge and insights, and your talking with them face to face could be the most powerful tool of all.

If you don’t have existing contacts, ask your friends for theirs or put a call out on social media. A writer recently requested help from munitions experts via the Alliance of Independent Authors (ALLi) Facebook group. Several commenters provided advice and one offered to put her in touch with an expert.

Here’s crime writer Julie Heaberlin discussing the importance of researching and feeling comfortable approaching experts, especially to bring deeper layering to her novels:

In a bid to improve relations between the police service and the public, some larger forces now operate ride-along schemes that allow members of the public to patrol with an officer. In the UK, these include Avon & Somerset, Nottinghamshire, Essex, Lincolnshire, Lancashire, Humberside and Warwickshire Police.

Search online using the keywords ‘ride-along police [your country/state/city]’ and see what comes up.

Watch and read
How about TV and movies? Your favourite crime dramas and fiction might have been meticulously researched. Then again, they might not. In ‘Five Rules for Writing Thrillers’ David Morrell urges writers to do the research but to use caution:

Morrell talks more about how research makes him ‘a fuller person’ and how he learned to fly in order to create an authentic pilot for his book The Shimmer. The expense of a pilot’s licence will probably be out of reach for the average self-publisher. YouTube could be the solution.

There are thousands of hours’ worth of real-life video footage on YouTube. You can learn from experts about how a body decomposes, how an autopsy is carried out, how a forensic sketch artist works, and how to clean up a crime scene.

And there are lectures on the science of blood spatter, computer forensics, investigation techniques, and forensic imaging. You name it, it’s probably there.

Use Wikipedia
Wikipedia is great for any sleuthing writer wanting to track down information about criminal procedure. Do, however, use the primary sources cited in the references to verify the information. In the online masterclass ‘How to Write a Crime Novel’ Dr Barbara Henderson recommends using at least two sources for internet-verification purposes.

Here are some searches to get you started:

• Law enforcement in the United States
• Police officer ranks (international)
• Murder (crime definitions)
• Firearms policy in the UK​

Security agencies

MI5 – the UK’s homeland security service
​Visit the official site of MI5. There’s information on how it handles covert surveillance, communications interception, and intelligence gathering, plus a brief overview of its history since its creation in 1909.

Christopher Andrew’s The Defence of the Realm is the first authorized history of the service. Published by Penguin in 2010, it’s available on Amazon and in major bookstores.

Visit The National Archives and type MI5 into the search box. That will give you access to all the files that have been released into the public domain to date.

National Crime Agency (UK)
The NCA is tasked with protecting UK citizens from organized crime. Its website has articles and reports about cybercrime, money laundering, drugs and firearms seizure, bribery and corruption, and trafficking.

I recommend looking at the NCA’s free in-depth but readable reports such as the National Strategic Assessment of Serious and Organised Crime 2018, which outlines threats, vulnerabilities, the impact of technology, and response strategies.

MI6 (SIS) – the UK’s secret intelligence service
​Visit the official website of the SIS to find out how it handles overseas intelligence gathering and covert operations. There’s a brief overview of the service’s history and some vignettes that illustrate how intelligence officers operate.

Keith Jeffery’s MI6: The History of the Secret Intelligence Service 1909–1949 is ‘the first – and only – history of the Secret Intelligence Service, written with full and unrestricted access to the closed archives of the Service for the period 1909–1949’. If you want historical information, this is a good place to start.
​
GCHQ – Government Communications Headquarters (UK)
The GCHQ website is worth visiting just to see the building from which it operates in Cheltenham! There’s an overview of GCHQ history, operations, its various operational bases, and how it works with Britain’s other security services to manage global threats.

For a more in-depth study of the service, start with Richard Aldrich’s GCHQ: The Uncensored Story of Britain's Most Secret Intelligence Agency.

FBI – Federal Bureau of Investigation (USA)
The FBI’s website is packed with the usual overview material of how and why, but I think the go-to resources are the likes of the free Handbook of Forensic Services, the Terrorist Explosive Device Analytical Center (TEDAC) page, and the training guidance.

​The easiest way to navigate around the site is to head to the FBI home page and scroll down to the links in the footer.
​
NSA – National Security Agency
The NSA website is the place to go for twenty-first-century code-breaking information, and there’s a ton of information about cybersecurity and intelligence. Head for the Publications section to get free access to The Next Wave and various research papers. The material is dense but could be just the ticket for building backstories for cybergeek characters.

Police forces
Michael O'Byrne is a former police officer who worked in Hong Kong, and later with the Metropolitan Police (sometimes referred to as New Scotland Yard). Try the second edition of his Crime Writer's Guide to Police Practice and Procedure.

INTERPOL
This is the world’s largest police force with nearly 200 member countries. The Expertise section of its website is rammed with useful and readable information on procedure, technical tools, investigative skills, officer training, fugitive investigations, border management and more.

UK police forces
Police procedure will vary depending on where you live. You can access a list of all UK police force websites here: Police forces, including the British Transport Police, the Central Motorway Policing Group, the Civil Nuclear Constabulary, the Ministry of Defence Police and the Port of Dover Police

An Garda Síochána – Ireland’s national police and security service
The easiest way to navigate the Garda’s website is to head for the home page and scroll down to the sitemap at the bottom. There you’ll find links to information on policing principles, organizational structure, and the history of the service. The Crime section is particularly strong on terminology and procedure.

Legal resources
Lawtons Solicitors’ website has an excellent Knowledge Centre filled with articles on parliamentary acts, offences, criminal charges and police procedure. What are the drug classifications in the UK? and Police Station interviews are just two examples.

Ann Rule’s advice on attending trials is aimed at true-crime writers, but you could use the guidance for fictional inspiration: Breaking Into True Crime: Ann Rule’s 9 Tips for Studying Courtroom Trials.

Crown Prosecution Service (UK): The Crown Prosecution Service (CPS) website provides detailed prosecution guidance for criminal justice professionals. It is extremely dense, and so it should be; it wasn’t designed for novelists! See, for example, the section on Core Foundation Principles for Forensic Science Providers: DNA-17 Profiling. Still, there’s a wealth of information there for those prepared to wade through it.

​Department of Justice (USA): The DOJ site offers guidance on the role of the Attorney General, the organizational structure of the department, lots of statistical information, and maps of federal facilities.

​Forensics resources

• Forensic Science and Beyond: Authenticity, Provenance and Assurance is a free, huge and fascinating study that includes evidence and case studies of forensic science in relation to cybercrime, chemical weapons, victim identification, pharmaceuticals, nuclear forensics, and more. It’s worth a read for plot ideas as much as procedure.
• The Crime Scene Investigator Network claims to be ‘the world’s most popular crime scene investigation and forensic science website’. It’s US-centric, so whether the procedures outlined there will be relevant to your jurisdiction will be worth checking.
  Still, the site is easy to navigate and avoids academic jargon. There’s information on evidence collection (blood, semen, firearms residue, drugs, fingerprints, fibres, and so on), photography and procedure, and a collection of articles written by crime scene investigators. Well worth visiting, wherever you’re based.
• If you want to know what the UK’s Forensic Science Regulator considers best practice, delve into its current Codes of Practice And Conduct, 2017 and The Control and Avoidance of Contamination in Crime Scene Examination involving DNA Evidence Recovery.
• For additional technical guidance, and to search for more forensics resources, visit the UK government’s Publications and search by keyword. What’s especially useful about these collections is that archived reports are held on file. And that means you can access guidance not only as it stands now, but in the past too.
• The Royal Anthropological Institute has a Code of Practice for Forensic Anthropology that ‘defines the purpose of the forensic anthropology process and the series of steps that must be followed from the time a forensic anthropologist (FA) is notified of involvement in a case until the presentation of findings, whether by report alone or through the provision of evidence in the court room’.​
• There are some interesting insights into human taphonomic research (that's body farms to you and me) in this report: The Operation of Body Farms – Learning Points for Setting up a Human Taphonomy Facility in the UK.
• Val McDermid's Forensics: The Anatomy of Crime, published by the Wellcome Collection in 2015, 'traces the history of forensics from its earliest beginnings to the cutting-edge science of the modern day'.
• Introduction to Forensic Science: This is a free online course from the University of Strathclyde via FutureLearn. 'Explore the methods underpinning forensic science, from crime scene investigation to reporting evidential value within a case.'

Historical crime writing resources

• Victorian Crime & Punishment includes a prisoner database and case studies of real crimes and trials.
• The National Archives holds historical records of serving officers in the Metropolitan Police and the Royal Irish Constabulary.​
• The Police History Society documents police museums, collections, historical societies and related resources.
• US crime writer Jason Lucky Morrow hosts a true-crime blog called Historical Crime Detective. The subtitle is ‘Where Old Crime Does New Time’. That in itself was enough to pull me in! He promises we ‘will discover forgotten crimes and forgotten criminals lost to history. You will not find high profile cases that have been rehashed and retold ad infinitum to ad nauseam.’

Weapons research

• The Art of Firearms in Fiction is a free 45-page primer featuring Steve Allen, a soldier-turned-editor who specializes in military particulars, with additional material from Aden Nichols, an editor and Special Forces veteran.
• Guns Guns Guns is an ‘online directory and forum for those who prize their right to keep and bear arms’. If you want to know something about firearms, the answer’s probably there.
• The Firearms section of the UK government’s website includes statistics on firearms certification and guidance on legal use.
• The ATF: Bureau of Alcohol, Tobacco, Firearms and Explosives (USA) includes a photo gallery of different categories of guns, a code of federal regulations, licensing information in regard to firearms and explosives, and articles about tools and services for law enforcement.

I hope you find these resources useful. I’ve barely been able to scratch the surface, not least because I’m busy trying to book a ride-along with my local bobby! While I sort that out, here’s some wise advice from David Morrell:

Louise Harnby is a line editor, copyeditor and proofreader who specializes in working with independent authors of commercial fiction, particularly crime, thriller and mystery writers. She is an Advanced Professional Member of the Society for Editors and Proofreaders (SfEP), a member of ACES, and a Partner Member of The Alliance of Independent Authors (ALLi).

​Visit her business website at Louise Harnby | Proofreader & Copyeditor, say hello on Twitter at @LouiseHarnby, or connect via Facebook and LinkedIn.

If the thought of punctuating your novel’s dialogue brings you out in a sweat, let me mop your brow with these 7 tips.

In this article, we'll look at the following:
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1. How to indicate speech
2. Creating pauses and trail-offs
3. Showing interruptions
4. How to punctuate tagged speech
5. Working with broken-up dialogue
6. Handling vocative expressions
7. Dealing with faltering speech

If you prefer watching to reading, there's a complementary video series on my YouTube channel that covers each of the 7 sections in turn. 

1. Indicating speech
Quotation marks – or speech marks – are how authors usually indicate the spoken word. There are two choices – singles or doubles. Either are acceptable.
 
In US fiction publishing it’s more common to use doubles; in British fiction singles dominate. That doesn’t mean you must use doubles if you’re an American author or singles if you’re a British author. It’s not about right or wrong but about style, preference and convention.
 
Think about what your reader will expect to see and what’s standard where you live. The Chicago Manual of Style (CMOS) recommends doubles, but acknowledges that the convention is for singles in the UK and elsewhere.
 
The most important thing is to be consistent and never use two single quotation marks instead of a double.
 
The following passages from published works illustrate each style:

Nested quotation marks
Sometimes you’ll need to place speech within speech (or quotes within quotes). To differentiate the speaker, use the alternate style for your internal or nested quotation marks: