Louise Harnby | Fiction Editor & Proofreader
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Formatting in Word: Find and Replace

Document-polishing tips & tools

This booklet provides independent authors and editors with guidance on how to tidy up a Word document. And it's completely free!

Even those with minimal experience of using Word will be able to follow the easy instructions in this toolkit.
DOWNLOAD THE BOOKLET
The Author's Proofreading Companion
​I'll show you how to use some simple macros, Word's find/replace tool and its wildcard-search function to deal with a number of problems, including:
  • ​Removing double spaces
  • Removing all rogue spaces at the beginning and end of paragraphs
  • Removing double line returns
  • Changing hyphens used as parentheses to dashes
  • Changing tabbed paragraph indents to proper line indents (using Word’s ‘Styles’)
  • Changing a hyphen in a number span
  • Finding lower-case letters at the beginning of paragraphs
  • Finding a paragraph that ends with no punctuation
  • Finding a full point followed by a lower-case letter
  • ​Changing date styles with wildcard searches
  • Running a confusables macro
  • Removing unnecessary spaces before or after punctuation
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